Human Resources Specialist – US Embassy


Job Description

Hiring Agency:American Embassy Khartoum
Announcement Number:Khartoum-357572-21-008-R1
Position Title:Human Resources Specialist – All Interested Applicants
Open Period:06/08/2021 – 06/22/2021
Series/Grade:LE – 4005 10
Salary:USD $30,147
Work Schedule:Full-time – The work schedule for this position is: Full Time (40 hours per week)
Promotion Potential:LE-10

Duty Location(s):


Khartoum, SU

Telework Eligible:


For More Info: 

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Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

For definitions use URL

•    All Interested Applicants / All Sources

Security Clearance Required:

Public Trust – Background Investigation

Appointment Type


Appointment Type Details:

Indefinite subject to successful completion of probationary period.

Marketing Statement:

USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State. With headquarters in Washington, D.C., USAID fosters transformational development around the world. Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance. We operate in the following regions of the world: Afghanistan and Pakistan, Africa (all of Africa), Asia, Europe and Eurasia, Latin America and the Caribbean and the Middle East.

For more information about USAID, visit


The Human Resources (HR) Specialist is responsible for managing a variety of personnel functions related to Foreign Service National (FSN)/Personal Services Contractor (PSC), U.S. Personal Service Contractor (USPSC), eligible. family member (EFM) and U.S. Direct Hire (USDH) employment with the Mission. The incumbent serves as the principal advisor to the Executive Officer (EXO) and Mission management on all human resource policy matters. he Human Resources Specialist reports to the EXO.

Supervisory Position:


Relocation Expenses Reimbursed:


Travel Required:

Not Required

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A. Human Resources Administration 40%

The job older plans and manages all human resources activities for the Mission; implements new or revised regulations and directives; researches, analyzes, reviews and makes recommendations to the EXO on HR policies and programs; liaises with U.S. Embassy/HR, analyzes pertinent information that has HR implications to the Mission and makes recommendations to the EXO. Provides guidance and advice to all Mission staff on the full range of HR concerns and administrative matters, including terms and conditions of employment, compensation plan, benefits, attendance and leave policies, performance evaluations, staff development, disciplinary actions and grievance processes and procedures, and allowances. Serves as the Mission POC for the Human Resources Support Unit (HRSU)/ ASIA. Guides Mission staff on the process of establishing new positions, updating position descriptions, and reclassifying existing positions. Advises supervisors on position description writing, conducts job-site interviews; relays to supervisors and employees the HRSU classification results; advises on the appeals process, if needed; and ensures official position descriptions are properly recorded and filed. Coordinates Washington approval for USPSC positions; reviews proposed scopes of work (SOW) for USPSC contracts; and the classification of USPSC positions, recommending a market rate (Civil Service equivalent classification); prepares the budget and ensures adequate funding is available; and coordinates the maintenance and filing of all required supporting documentation. Initiates NSDD-38 documents to establish new USDH and USPSC positions. 

B. Contract Management and Recruitment 30%

Under the direction of the EXO, coordinates the advertising requirements of vacant positions, drafting and finalizing solicitations in accordance with the guidelines, USAID Polices and Regulations found in ADS Chapter 309, AIDAR Appendix D and J; recommends sources and other advertising options. Manages the assessment of applications; oversees with the selection panel to develop the interview format, schedule, interview questions, and any selection or skills test as required. Acts as observer, monitor and manager of the selection process, ensuring the Chairperson and panel members adhere to the required procedures; acts on the final candidate selection recommendations, performs reference checks when necessary and verifies prior employment, earning history and personal information. Manages the procurement processes and preparation of PSC contracts; reviews contracts for completeness and presence of required technical information; coordinates the budgeted and available funding with the Office of Financial Management; processes contract actions in the Agency’s Global Acquisition and Assistance System.

C. Performance Management, Awards and Workforce Planning 20%

The Specialist provides guidance, advice and assistance to employees on all personnel matters, including employee evaluations, employee labor relations, benefits, and local labor laws. Ensures all annual performance evaluations are completed in a timely manner; ensures the evaluations are consistent with the official duties and responsibilities of the position; and manages the filing and processes of step increases. In coordination with the EXO, oversees USDH performance evaluation processes and the numerous required actions during USDH bidding cycle. Assists the EXO in the administration of the Mission incentive awards program, including on-the-spot awards, meritorious step increases, and honor awards; informs staff of awards program deadlines; provides guidance on the submission of awards; reviews nominations; and submits Mission approved nominations to the Embassy and Washington. Supports activities related to employee morale-building and other retention and incentive-building activities. Advises employees and supervisors on current Mission Training Committee processes and requirements and oversees the registration of various Mission training courses.

D. Travel Assistant Duties 10%

The Job Holder supervises the EXO/Admin. Assistant in managing the Mission’s Travel Program. Advises U.S. and FSN staff on entitlements in a wide variety of travel situations, including Home Leave, Transfer, R&R, Medical Evacuation, Emergency Visitation, TDY, etc. Keeps abreast of a wide range of information sources concerning travel and shipping that are relevant to USAID/Sudan – including but not limited to announcements about USG regulation changes or clarifications, news about airline, other carrier, and transport service providers. Receives and checks that travel requests are in order.

Qualifications and Evaluations


Physical Demands: The work requested does not involve undue physical demands.

Post Entry Training: USAID or State Department Personnel or Human Resources Management course, Personal Services Contracting course, MCLASS training, USG Ethics training, and any other courses required in the personnel management field. Trainings may be obtained on the job, online and/or in formal classroom settings.

Education Requirements:

Education: Bachelor’s degree in Human Resources, Management, Business Administration or Post-Graduate two years Diploma in Business Administration is required.


Applications that do not meet the required minimum qualifications will not be scored. Candidates meeting the required qualifications for the position will be evaluated based on information presented in the application. USAID reserves the right to conduct interviews with the top ranked short-listed candidates. If the interview is conducted, the interview will be one of the determining factors in the final selection.

USAID IS AN EQUAL OPPORTUNITY EMPLOYER: All qualified candidates will be considered regardless of age, race, color, sex, creed, national origin, lawful political affiliation, non-disqualifying handicap, marital status, sexual orientation, affiliation with an employee organization, or other non-merit factor. Management may consider the following when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.


Experience: Five (5) years of progressively responsible experience in personnel administration is required. At least three (3) years of experience in a U.S. Government Agency or other international/local organization or donor is required.

Job Knowledge: In-depth professional-level knowledge and understanding of procedures and regulations pertinent to the human resources management functions, theories and concepts is required, including job evaluation/classification, compensation, position management, prevailing employment practices and customs, principles of personnel management and personal services contracting. The incumbent must also have demonstrated the potential to acquire knowledge of U.S. Government directives, systems and regulations, USAID programming policies, regulations, procedures and documentation. Sound knowledge of Sudan’s local labor laws is required.

Skills: Excellent interpersonal and communication skills are required. Supervisory and negotiation skills are a must. Must have the ability to obtain, analyze and evaluate a variety of data; organize and present information in concise written and oral format; conceptualize, exercise sound judgment, originate ideas and creative solutions; handle requests for tasks with patience, tact and diplomacy; and organize, prioritize and follow through on all assignments with minimal oversight. Must be proficient with Microsoft Word, Excel, PowerPoint, Google and Gmail. Must have the ability to manage budgets. Must be detail oriented, work well under time pressures and have the ability to handle multiple projects and tasks simultaneously.


  • English: Level IV (Fluent, speaking, reading and writing) is required. (This may be tested)
  • Arabic: Level IV (Fluent, speaking, reading and writing) is required. (This may be tested)

Benefits and Other Info

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in U.S. Mission may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

  1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at
  2. Contract Cover Page form AID 309-1 available at
  3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at

Ethical Conduct.  By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.  See

How to Apply

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Eligible applicants are required to complete this on-line application process and submit any applicable required documents by the closing date of this announcement. 

Please note that all required documents must be received by the closing date, via online , and that we will determine your eligibility and qualifications based solely on the material received by the closing date. 

Required Documents:

  • University Degree
  • Masters or Equivalent
  • Other Document (Experience Certificates)
  • Other Document 2 (Experience Certificates) 
  • Passport
  • Proof of Citizenship

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email

About US Embassy

What does the US Embassy Do?

The primary purpose of an embassy is to assist American citizens who travel to or live in the host country. U.S. Foreign Service Officers also interview citizens of the host country who wish to travel to the United States for business, education, or tourism purposes.

U.S. Embassy, LondonEmbassy in London, England

The Embassy of the United States of America in London is the diplomatic mission of the United States in the United Kingdom. It is the largest American embassy in Western Europe and the focal point for events relating to the United States held in the United Kingdom. 

Embassy of the United States, BeijingOffice in Beijing, China

The Embassy of the United States in Beijing is the diplomatic mission of the United States in China. It serves as the administrative office of the United States Ambassador to China. The embassy complex is in Chaoyang District, Beijing.

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