Job Description
| Hiring Agency: | Embassy Khartoum |
| Announcement Number: | Khartoum-2022-018 |
| Position Title: | Administrative Assistant – All Interested Applicants (Management Assistant) |
| Open Period: | 04/04/2022 – 04/18/2022 |
| Series/Grade: | LE – 0105 7 |
| Salary: | USD $15,922 |
| Work Schedule: | Full-time – |
| Promotion Potential: | LE-7 |
Duty Location(s):
in
Khartoum, SU
Telework Eligible:
No
For More Info:
- HR Section
- 0187022000
- [email protected]
Overview
Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
• All Interested Applicants / All Sources
Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Permanent
Appointment Type Details:
Indefinite subject to successful completion of probationary period
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
The work schedule for this position is:
Full Time (40hours per week)
Start date: Candidate must be able to begin working within a reasonable period of time (8 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required
Duties
Serving as Management Specialist (MS) in Embassy Khartoum’s Management Section, incumbent supports the American Management Officer in providing and overseeing a full range of services in support of the International Cooperative Administrative Support Services (ICASS) Management structure to the five agencies employees represented at Embassy Khartoum. I Incumbent reports directly to the Management Officer.
Qualifications and Evaluations
Requirements:
EXPERIENCE: At least two (2) years’ experience of general administrative work experience is required.
JOB KNOWLEDGE: Thorough understanding and knowledge of Foreign Affairs Manual, Foreign Affairs Handbook, ICASS Handbook and applicable ICASS cable guidance, Standardized Regulations, Management Policies and Procedures, and other pertinent U.S. Government law/regulations as well as prevailing practice and local labor law. Have an overall understanding of the missions and organizational structure of ICASS Serviced Agencies and their applicable rules of operations.
Education Requirements:
Successful completion of two-year diploma in a business administration is required
Evaluations:
LANGUAGE:
English: Level IV (Fluent, speaking, reading and writing) is required. (This may be tested)
Arabic: Level IV (Fluent, speaking, reading and writing) is required. (This may be tested)
SKILLS AND ABILITIES:
Must be able to use a personal computer and other office equipment such as a copier, scanner and a fax, and have a proficiency in computer applications such as Excel, Word, Access, and Outlook. Have strong organizational skills, attention to details, and have the ability to foresee, understand and articulate clearly, both in writing and verbally, problems or opportunities within budget constraints to Management.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Benefits:
Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in (insert post and/or country name) may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information:
For the current COVID-19 Requirements please visit the following link.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply
How to Apply:
All candidates must be able to obtain and hold a public clearance.
To apply for this position click the “Submit Application” button. For more information on how to apply visit the U.S. Embassy, Sudan. or ERA Application Video Guide.
Required Documents:
In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.
- University Degree
- Passport copy
- Proof of Citizenship
- Other Document (Experience Certificates)
- Other Document (Experience Certificates)
Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Sudan.
