Information Management Assistant – IOM


Job Description

OrganizationInternational Organization for Migration
Position TitleInformation Management Assistant
Duty StationKhartoum, Sudan
Type of Appointmentone-year fixed term, with possibility of extension
Estimated Start DateAs soon as possible
Closing DateFeb 03,2022
Reference CodeVN 01 2022

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.


IOM Sudan implements Assisted Voluntary Return and Reintegration (AVRR) of stranded migrants to countries of origin under the EU-IOM Joint Initiative for Migrant Protection and Reintegration in the Horn of Africa program. Since 2015, IOM has been operating a Migrant Resource and Response Centre (MRRC) in Khartoum, which acts as a hub for information and direct services to migrants living, stranded in or transiting through Khartoum and nearby areas. One of the key activities of the MRRC is outbound AVRR of stranded migrants from Sudan to countries of origin, which is largely funded under the Joint Initiative along with other projects.

MRRC currently uses an information management system with a combination of different IOM data tools such as KOBO and MiMOSA and different Excel based worksheets. These efforts require dedicated support for any trouble shooting, revision of data needs and technical updates. During the final quarter of 2020, MRRC is exploring to introduce regional level MRC information management system as a way forward to cater to complex data need of the Centre Working under the overall supervision of the MPA Prgoramme Coordinator in Khartoum, and the direct supervision of Programme Officer (Migrant Protection and Assistance (MPA)/ MRRC/ AVRR), and in close coordination with relevant colleagues at IOM Sudan and MRRC, the successful candidate will be responsible for supporting with the data and Information Management of the MRRC in Khartoum in compliance with IOM policies and standards, as well as donor requirements.

Core Functions / Responsibilities:

  1. Act as a focal person of the data collection and management system of the Migrant Resource
    and Response Centers (MRRC) in the Khartoum.
  1. Manage overall data entry requirements and provide support to each MRRC unit and its staff
    with necessary technical guidance.
  2. Conduct data validation and cross checking of the MRRC quantitative data to facilitate properand reliable data extraction from within existing databases.
  3. Support the improvement of information management tools at the MRRC by supporting the collection, management, storage and sharing of knowledge and data in the area of receptionand registration, case office, medical assistance and AVRRs and outreach work.
  4. Support the MRRC staff regularly with onsite troubleshooting and affective information management and sharing while supporting compilation, summarizing and presentinginformation/data on activities and producing regular monthly reports.
  5. Extend technical support to the Migrant Resource Centre (MRC) in Gedaref state to strengthen the data and information management system there.
  6. Maintain data confidentiality of information as per IOM’s data protection guidelines.
  7. Train enumerators and other team members who are involved in the data entry to ensure thedata quality.
  8. Perform any other related task as may be assigned.

Required Qualifications and Experience


  • First level Degree in Information Systems, Data/Information Management, Data analysis,Statistics, Business Administration and other related fields or 2-year technical Diploma in theabove fields.


  1. Advanced knowledge of Microsoft Office (Word, Excel, Microsoft Outlook and PowerPoint)
    and internet applications is required.
  2. Previous work experience with an International Organization and NGOs dealing with migrants
    would be a strong advantage.
  3. Experience in using software programs such as STATA, SPSS SAS, SQL, ArcGIS are


English and Arabic is Required.

Required Competencies

all IOM staff members must abide by and demonstrate these values:


  • Inclusion and respect for diversity: respects and promotes individual and culturadifferences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a mannerconsistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committedmanner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

  • Teamwork: develops and promotes effective collaboration within and across units toachieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timelymanner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge andinnovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumesresponsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explainscomplex matters in an informative, inspiring and motivational way


  • Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  • IOM has zero tolerance with discrimination and does not discriminate to HIV/AIDS status.
  • This position is open to ONLY Sudanese nationals and those authorized to live and work inSudan according to Sudanese regulations.
  • Vacancy close at 23:59 local time Khartoum, Sudan on the respective closing date. No late
  • applications will be accepted

How to apply:

Interested candidates are invited to submit their applications via email: [email protected],
by July 29, 2021 at the lat

Interested candidates are invited to submit their Resume via email: [email protected], by February
03, 2022, at the latest, referring to this advertisement.

Only shortlisted candidates will be contacted.

Posting period:
From 20.01.2022 to 03.02.2022
No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview processing,
training or other fee). IOM does not request any information related to bank accounts.

For jobs from International Organization for Migration in Sudan visit : IOM Jobs Page

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