Job Description
| Organization | International Organization for Migration |
| Position Title | Programme Support – Finance Assistant |
| Duty Station | Khartoum, Sudan |
| Classification | G6 |
| Type of Appointment | Special, Short‐term graded contract, 9 months with possibility of extension |
| Estimated Start Date | As soon as possible |
| Closing Date | April 10, 2022 |
| Reference Code | SVN 06 2022 |
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of Rapid Response Fund Grants Manager and direct supervision of RRF Grants Officer, and in close coordination with Finance Officer, the successful candidate will be responsible.
Core Functions / Responsibilities:
- Reviewing final financial reports and correspondences with implementing partners’ finance departments to ensure that all necessary documentation is provided in accordance with IOM financial reporting guidelines.
- Ensure the expenses reported in the final/interim financial reports are genuine, eligible in compliance with the donor agreement, and adequate for audit.
- Reviewing any irregular transactions not in line with the detail activity reported in the narrative report, or any unreasonable detail for further verification before submitted to Finance unit. Any irregularities shall be noted, fully documented, and coordinated with RRF Grants Manager and Finance Officer.
- Lead the financial capacity building of implementing partners and service providers, ensuring that partners have been oriented on all IOM financial and procurement requirements.
- Lead the logging of different financial process in the mission’s financial trackers and logbooks.
IOM is committed to a diverse and inclusive environment. Internal and external candidates
are eligible to apply to this vacancy. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, internal candidates are considered as first-tier candidates. - Closely coordinate with Finance unit to follow up payment documents and ensure any queries needing follow up immediately checked and resolved.
- Perform accurate financial tracking and record keeping of the daily project’s financial activities.
- Perform initial review of any budget changes and revisions, highlight the changes, and verify the reasonableness. Any unreasonable increase shall be immediately brought forward to the attention of the RRF Grants Manager and Finance Officer.
- Maintaining financial reporting system for the ongoing projects to ensure project grant commitments and grant expenditures are tracked according to IOM standards.
- Assist in processing grant administration (agreements, amendments and payments), prepare and submit the payment requests with complete supporting documents to Procurement, track payments released to IOM implementing partners; certify and process all grant payment vouchers according to IOM procedures.
- Liaise and work with program officers and program assistants to enhance project performance regarding administrative and financial matters.
- Provide briefing for program assistants on the field regarding the requirements from the donor in relation to IP’s reporting requirement, thus enhancing their knowledge and allowing more proactive approach from program assistants on the field.
- Follow up on advances and settlements for payments issued while maintaining timely records and up to date entries.
- Maintain good filing system for all financial supporting documents in both hard and electronic forms. All comments and clarifications provided in relation to IP reports must be filed in the same file in complete. Retrieve files as necessary.
- Keep good contact with IPs for any issues related to their finances and contract with IOM.
- Follow up on the bank transfers /payments to the beneficiaries.
- Perform any additional tasks may be requested by the direct supervisor
Required Qualifications and Experience
Education
University degree in Business Administration, Economics, Accounting, or a related field from an accredited academic institution with four years of relevant professional experience.
Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.
Experience
Experience in financial or audit management. Experience in Non-Governmental Organizations (INGOs/NGOs) is an added advantage.
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages.
Proven working experience in compliance processes and procedures.
Experience working with the implementing partners.
Experience in IP’s capacity assessment, Budgets and Fraud mechanism control.
Languages
Fluency in English & Arabic
Required Competencies
Values – all IOM staff members must abide by and demonstrate these three values:
Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: pproduces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication;
explains complex matters in an informative, inspiring and motivational way.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
IOM has zero tolerance with discrimination and does not discriminate to HIV/AIDS status.
This position is open ONLY to Sudanese nationals.
Vacancy close at 23:59 local time Khartoum, Sudan on the respective closing date. No late application will be accepted.
How to apply:
Interested candidates are invited to submit their Resume email: [email protected] , by April 10, 2022 at the latest, referring to this advertisement.
Only shortlisted candidates will be contacted.
Posting period:
From 27.03.2022 to 10.04.2022
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview processing, training or other fee). IOM does not request any information related to bank accounts.
