Human Resources Assistant – US Embassy
|Hiring Agency:||American Embassy Khartoum|
|Position Title:||Human Resources Assistant – All Interested Applicants|
|Open Period:||28/02/2021 – 14/03/2021|
|Series/Grade:||LE – 0305 7|
|work schedule:||Full Time (40 hours per week)|
IN Khartoum, SU
For More Info:
- HR Section
- [email protected]
• Open to the public
Who May Apply/Clarification From the Agency:
• All Interested Applicants / All Sources
Security Clearance Required:
Public Trust – Background Investigation
Appointment Type Details:
Indefinite subject to successful completion of probationary period
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
The work schedule for this position is:
- Full Time (40 hours per week)
Start date: Candidate must be able to begin working within a reasonable period of time (8 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Relocation Expenses Reimbursed:
This is a non supervisory position located in the Human Resources Office. The incumbent performs a variety of personnel and administrative Human Resources duties. The incumbent reports directly to the Human Resources Manager.
The HR Assistant is responsible in providing services in the various HR ICASS components to include Awards Program, Special Immigrant Visa(SIV), processing Personnel Actions, Processing Medical Claims and Training Program.
Qualifications and Evaluations
EXPERIENCE: A minimum three (3) years of progressively responsible experience in human resources or administrative field is required.
Job Knowledge: Knowledge of general office management practices and procedures. Must have knowledge of Human Resources practices, Awards, SIV, Training and etc. The full performance level of this position is also expected to have detailed knowledge of USG policies, regulations, and procedures is required. Knowledge of Awards policy, SIV, Worker’s Compensation.
Bachelor’s Degree in Human Resources Management, Business Administration or Management is required.
English: Level III (Good working knowledge, speaking, reading and writing) is required. (This may be tested)
Arabic: Level III (Good working knowledge, speaking, reading and writing) is required. (This may be tested)
SKILLS AND ABILITIES:
Good working knowledge of Microsoft Office (Word, Excel, Power point, Outlook, and Internet). Good keyboard skills where accuracy and speed are required. Must have understanding of mathematical formulas for preparing statistical reports on various elements of data analysis. Strong writing skills to produce and update complex reports, spreadsheets, and correspondence. Must have excellent customer service and communication skills to manage in-person and telephone contacts. Must be organized, diligent and able to work under pressure. Good interpersonal relationships are required.
The full performance level of this position is also expected to have skills in using proprietary software directly related to their job duties such as Overseas Personnel System (OPS).
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in U.S. Mission may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply
How to Apply:
All candidates must be able to obtain and hold a Public Trust clearance.
In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.
- University Degree
- Other Document (Experience certificates)
- Other Document 2 (Experience certificates)
- Proof of Citizenship
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in U.S. Mission.