Duration : 12
Start date : ASAP
Key activities in your role will include
- Objective 1: Procurement focal point for AAH, Central Darfur Base -Receiving incoming Purchase Requisitions (PRs), verify that required signature/ authorizations, grants numbers, date required and point of deliveries are shown on the PRs. -Prepare Request for Quotations and dispatch to suppliers. -Receive quotations/bids, presented to screening committee, Prepare quotations Analysis. -Provide reliable and timely weekly procurement tracking status report. -Prepare and implement Procurement Orders and Procurement Agreements. -Manage the distribution of orders to appropriate suppliers -Perform compliance-related spot-checks to ensure adherence to regulations and rules, as well as with the relevant contract award authority. -Sourcing/Selecting qualified suppliers. -Conduct negotiation with suppliers including negotiating best possible price, payment terms, and delivery schedules. -Supplier relationship management, measuring & managing supplier performance (price, delivery, and quality) and identifying supplier risks. -Prepare suppliers’ payments and pass them to the Logistics manager for verification before forwarding the documents for approval and submission to Finance. -Ensure all goods and services ordered are received and dispatched to the respective locations.
- Objective 2:WAREHOUSE MANAGEMENT -Respect AAH stock management procedures (records, filling, identification). -Ensure proper identification of all arrival/departure material (quantity, quality, and delivery). -Ensure correct preparation of deliveries -Respect AAH physical stock management requirements (organisation, cleaning, ventilation) -Follow-up with special attention expiry date of drugs & food, and warns the concerned department two months before expiry date. -Conduct monthly inventory of stock and ensure that stock cards are created, up-to-date, and accurate. -Compile monthly inventory/stock report for logistics manager -Assist in equipment and stock inventory when needed
- Objective 3: Additional responsibility -Ensure team spirit and motivation within AAH team. -Motivation to work in an international /inter-cultural context. -Travel as required to current bases and new areas of operation, as requested by Logistics Manager -Any other duties assigned by the Logistics Manager
- Objective 4: Personal requirement: -Professional and transparent, team spirits and good communication skill, organize and rigorous, ability to quickly integrated and working environment. -Proved team-work experience and of coordination of staff under its supervision. -Independently plan and achieve objectives -Interact with external partner and lead meetings. -Identify problems and process solutions. -Flexible work schedule and work planning in advance. -Regular contact with external partners. -Fulfill any duties that are inherent to the position and requested according to mission needs and context.
- Objective 5: safety and Security : -Respect the security rules of Action Against Hunger. -Report any security incident to Country Director.
Do you meet the profile required criteria?
- -Minimum 3 years previous experience in the field of Logistics in humanitarian sector with an international INGOs experience an asset.
Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.
