Durée : 6 months
Date de prise de poste : Immédiatement
Objectif général du poste
Action against Hunger is an international non-governmental, private, apolitical, non-religious and non-profit organization created in 1979. Its goal is to combat hunger and dangerous situations that threaten men, women and children. Currently 500 expats and more than 5,000 employees are working for Action against Hunger in more than forty-six countries working in projects concerning four areas of focus: nutrition, health, food security and water and sanitation.
Head of the financial and administrative management of the mission, coordinating and leading the mission Admin team in the capital and the bases. In charge of assuring the administrative and financial procedures of the mission according to ACF-Spain rules and the local law, while working closely with other support departments (Logistics, HR) to ensure accountability and compliance for and towards donors, ACF HQ, GoS, beneficiaries, any other relevant stakeholders.
Principales responsabilités
Objective 1: Mission Financial Management
- To assure the financial equilibrium of the mission according to its yearly financial objectives.
- To follow the financial planning of the mission through the standard financial management tool (FMT) and update it on a monthly basis.
- To carry an exhaustive control of the coverage plan (CCP: Cost Coverage Plan) and monitor the cost structure of the mission.
- Assure the monthly delivery of updates of monthly budget follow ups (BFU) to the coordination team, Head of Bases and administrative teams. Ensure the full involvement of all departments.
- Elaborate the budget for the proposals or reformulations of the signed contracts, as well as the financial reports of the missions, assuring the delivery on time to HQ for its submission to donors.
- Follow up and analysis of all Mission’s financial risks.
- Supervise the control on local partner expenditure (based on their contracts / budgets) in coordination with HoB and HoP.
Objective 2: Mission Treasury and Accountancy Supervision
- Supervise and validate the monthly closing of the accountancy, following the controls defined in the “Contadoc” document of the mission and according to the established deadlines.
- Assure the respect of the administrative and financial procedures established by ACF-E and the donors.
- Define the treasury flows in the mission Cash Management Policy and supervise its correct implementation.
- Control the treasury level to the minimum operational. Assure the correct and punctual delivery of the fortnightly treasury forecast.
- Prepare the treasury advance requests for all contract not yet signed (Z2).
- Follow up of all payments received at mission level.
- Manage relationship with banks.
Objective 3: Administrative management of the mission
- Verify and control the respect of the expenditure authorization procedure.
- Control and supervision of the respect of any rule regarding the quality and archiving of all administrative and financial documentation according to ACF and donor guidelines.
- Represent the mission in front of the administrative representatives of other international and national organizations in-country.
- Assure the respect of local law and any tax obligation by the mission. Follow up of ACF’s national framework agreement in-country.
- Initiate and/or develop relationships with local authorities for any financial related matter.
- Plan and follow up of internal and external audits in coordination with headquarters.
Objective 4: Relationship with counterparts
- Train partners on ACF accounting and financial procedures.
- Supervise on a 3-month basis at least the partner’s invoices.
- Supervise the recording of transactions of partners in Aggresso.
- Consolidate financial reports sent by partners.
- Follow up of any treasury request by any partner.
Objective 5: Management of the mission Administrative and Finance teams
- Plan, develop and assure a correct team structure for the Finance department in the mission.
- Assure the motivation, communication and coordination within the Finance team.
- Solve any possible interpersonal conflict if needed.
- Conduct the evaluations of the team under his/her responsibility and assure that all evaluations of the Finance team are done.
- Contribute to the draft and follow up of any individual action plan of the department.
- Identify the needs of training of the Finance team in coordination with HR department.
- Respect the security plan and follow up of the respect of these rules by the Finance team.
- Communicate to the security focal point any security-linked information if needed.
Objective 6: Human resources management
- In the absence of a HR Coordinator, assure the interim role.
Correspondez-vous au profil que nous recherchons ?
- Higher education in management, economics or any related field.
- Minimum 2 years previous experience in humanitarian sector as head of department of finance and admin department at base or at capital level
- Proven experience in the preparation of multi-year budgets, financial reports, budget follow up, forecasts, financial plans, audit reports.
- Proven experience with preparation of HR salary grid/scale
- Deep understanding of procurement policies and procedures
- Profound knowledge of donor guidelines.
- Knowledge of ACF desirable (organization, mandate, strategy, procedures).
- Previous experience of working in agencies with partnerships with local NGOs
- International experience. Demonstrated capacity to work in multicultural environments.
- Proven team-work experience and of coordination of staff under supervision, while ensuring their capacity building.
- Languages: English (additional knowledge of Arabic will be an asset)
- Very strong command of MS Office. Advanced level of Excel. Experience with accounting programs like SAGA, Agresso, etc.
- Mobility (national/ international): Yes
Notre paquet remuneratif
- Contract length: 6 months
- Base: Khartoum
- Compensation package: from 22.200€ to 28.800€ gross / year divided into 12 payments and based on experience and context.
- Housing supported by the organization
- Transportation costs to the mission.
- One week breaks with transportation costs to the reference area and an additional € 215 per week.
- 25 business days of vacation per year.
- Repatriation, accident and travel and life insurance.
- Extra per month and per child (under 18 years): from € 100 to € 225 per month (according to the standard list of Action Against Hunger – Spain).
Action contre la faim s’engage à prévenir tout type de comportement indésirable au travail, notamment le harcèlement sexuel, l’exploitation et les abus sexuels, le manque d’intégrité et / ou l’inconduite financière; Nous nous attendons à ce que tout le personnel et les bénévoles partagent cet engagement en adhérant à notre code de conduite et autres politiques connexes et seuls ceux qui partagent nos valeurs et notre code de conduite seront recrutés pour travailler avec nous.
