Job Description
| Organization | United Nations Development Programme |
| Agency | UNDP |
| Title | Programme Monitoring and Evaluation Specialist (Global Fund) – IPSA 11 |
| Job ID | 3091 |
| Locations | Khartoum, Sudan |
| Posting Date | 04/03/2022, 11:27 AM |
| Apply Before | 04/18/2022, 05:59 AM |
| Degree Level | Advanced/Postgraduate Degree |
| Job Schedule | Full time |
| Grade | IB |
| Vacancy Type | International Personnel Service Agreement |
| Practice Area | Management |
| Bureau | Regional Bureau for Arab States |
| Education & Work Experience | Master’s Degree – 7 year(s) experience |
| Required Languages | Fluency in English |
| Contract Duration | 1 Year with Possibility for extension |
BackgroundUNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations.
As a trusted, long-term partner of The Global Fund (GF), UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient (PR) and provider of technical assistance in over 53 countries since 2003, UNDP’s provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. Proactive risk management and investing in sustainability are the cornerstones of UNDP’s portfolio management approach and providing technical assistance to national counterparts during all phases of implementation, strengthening legislation, policies and regulatory frameworks, and building capacities across key functional areas, including financial management, health information systems, procurement and supply chain management.
As the interim Principal Recipient for the Sudan GF programmes to be implemented from 1 January 2021 to 31 December 2023, UNDP is responsible for the financial and programmatic management and the procurement of health products for the Global Fund HIV,TB and Malaria grants to Sudan (the ‘Grants’) in coordination with the Federal Ministry of Health, national and technical partners for the achievement of programme results and the effective use of grant resources.
In order to provide strategic planning, programmatic and operational management and oversight to the GF portfolio to achieve the defined programme goals, targets and effective delivery, a dedicated Project Management Unit (PMU) has been established. Under the overall supervision of the Programme Manager the Programme M&E Specialist will provide technical support to the Federal Ministry of Health (FMOH) in reinforcing the functioning of M&E systems, including integrated Health Management Information Systems, and will provide capacity transfer to M&E Unit of the FMOH/PMU to improve technical skills and M&E systems to fully take-over functions related to coordination and management of M&E and reporting of national programs and to the Global Fund.
Duties and Responsibilities
Under the overall supervision of GF Programme Manager, the Programme Monitoring and Evaluation Specialist will be responsible for the following functions.
1. Provide capacity development and technical assistance to Federal Ministry of Health on M&E/HMIS, surveillance and key strategic information areas:
- Provide capacity transfer to M&E Unit of the FMOH/PMU to improve technical skills and M&E systems to fully take-over functions related to coordination and management of M&E and reporting of national programs and to the Global Fund;
- Provide technical support to the FMoH to establish a robust health management information system, especially in the roll out of DHIS.2 system;
- Coordinate between the various entities in FMoH to ensure that data collected at the health facility for the HIV, TB, malaria and RSSH are adequately captured in the HMIS/DHIS2;
- Coordinate and collaborate with the entities that is implementing key surveillance, M&E and strategic information initiatives in HIV, TB, malaria and RSSH for timely completion and quality outputs;
- Facilitate the development of national disease M&E plans and health system M&E plans in line with the national priorities and meeting New Funding Model requirements of the Global Fund;
- Design and disseminate M&E reporting tools and templates that supports UNDP to effectively shoulder the PR role and enables key partners to effectively plan, implement, monitor and evaluate the assigned grant activities;
- Assess the M&E needs of national counterparts and provide capacity development support, resulting in effective participation in Global Fund M&E activities, such as MESS-workshops, On Site Data Verification, and LFA PUDR assessments;
- Provide needed technical assistance to Sub-Recipients and national systems in strengthening M&E activities.
2. Coordinate implementation of core M&E functions of HIV and TB programme monitoring and evaluation strategy and guidelines and improving systems to provide reliable data to inform performance of GF- funded Programmes.
- Monitor and evaluate the programmatic, procurement and financial aspects of grant implementation by UNDP and its key partners (SRs, national programmes etc.) including quarterly verification and reporting to management, stakeholders and donor;
- Ensures that the Global Fund grants is being implemented in compliance with the Global Fund rules, and UNDP rules, regulations and procedures related to M&E;
- Works closely with the grant section to identify and address any bottlenecks, constraints, challenges and opportunities in grants implementation;
- Establish constructive communication and collaborate closely with different grant sections, including implementing harmonized approaches with respect to grant tracking and staff management;
- Identify innovative approaches and modalities to achieve grant targets;
- Work closely with grant sections to monitor progress of grants including routine follow up of SRs’ work plans and organize periodic joint grant performance review meetings; and
- Conduct regular joint monitoring field visits to ensure timely and quality implementation of projects vis-à-vis approved plans and contracts, with the involvement of the relevant grant colleagues, local and regional authorities and SRs.
3. Supervise and ensure timely preparation and submission of required projects reports (quarterly, annual or any other required report) to Global Fund and UNDP:
- Ensure the development and monitoring of performance frameworks for the various grants, in close cooperation with the respective grant sections;
- Work closely with grants and operations sections towards effective monitoring, timely development of reports (quarterly, annual, ad-hoc, grant closure etc) and analysis of results of projects to incorporate lessons learnt into recommendations for improvement to be implemented by partners;
- Ensure regular communication and timely feedback the Sub-Recipients on quarterly and semi-annual reporting issues including timeliness, correctness, and availability of required supporting documents and the overall implementation of the agreed work plans;
- Ensure the successful joint (including SRs and National Programmes) compilation of reports to be submitted to the Global Fund; and
- Maintain effective communication and collaboration with the Local Fund Agent .
4. Ensure facilitation of knowledge building, knowledge sharing and performance management in the area of planning and M&E:
- Supervise, energize and motivate the section team and ensure staff capacity building in area of work;
- Develop M&E knowledge products based on lessons learned, experiences and data generated through grant implementation and provide sound contributions to UNDP knowledge networks and communities of practice;
- Liaise with the communication to identify success stories and best practices learnt from the grant and ensure proper documentation and dissemination;
- Provide ongoing technical guidance and support on planning, contribute to UNDP’s global knowledge management initiatives on M&E and information management systems and reporting evidence-based development results and data quality and develops guidance materials, tools and trainings;
- Synthesis of lessons learned and sharing of best practices in M&E and information management, creating strong evidence base of results and impact through conducting survey(s), research, case studies, crowd sourcing through online portals;
- Provides training and guidance to the grant and M&E staff within the PMU and develops work plans and priorities, monitors achievements and evaluates performance of M&E staff; and
- Supports and assists other team members and undertake additional tasks as assigned by the GF Programme Manager, as required. .
Institutional Arrangement
Under the overall supervision of the Programme Manager, the Programme M&E Specialist promotes a collaborative, client-focused, quality and results-oriented approach across grant sub-recipients and
stakeholders. S/he works in close collaboration with the grant team, procurement, and finance and admin staff within the UNDP-PMU and the colleagues within the UNDP Sudan and other implementing partners, donors and the Country Coordinating Mechanism.
The Programme M&E Specialist will be responsible for leading the M&E team, coordinating and building strategic partnerships, providing policy and strategic technical guidance and engaging with partners to develop capacities and strengthen national M&E systems and at SR levels and, ensuring core M&E functions are integrated across functional areas within the PMU and SRs.
Competencies
Core
Achieve Results:
LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact
Think Innovatively:
LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems
Learn Continuously:
LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
Adapt with Agility:
LEVEL 3: Proactively initiate and champion change, manage multiple competing demands
Act with Determination:
LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
Engage and Partner:
LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
Enable Diversity and Inclusion:
LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity
UNDP People Management Competencies can be found in the dedicated site.
Cross-Functional & Technical competencies (insert up to 7 competencies)
Thematic Area
Name
Definition
Business Direction and Strategy
Negotiate and Influence
Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiate mutually acceptable solutions through compromise and create ‘win-win’ situations
Business Development
Knowledge Generation
Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
Business Management
Results-based Management
Ability to manage programmes and projects with a focus on improved performance and demonstrable results
Digital & Innovation
Data analysis
Ability to extract, analyse and visualize data (including Real-Time Data) to form meaningful insights and aid effective decision making
Digital & Innovation
Data collection
Being skilled in Data Sorting, Data Cleaning, Survey Administration, Presentation and Reporting including collection of Real-Time Data (e.g. mobile data, satellite data, sensor data)
Digital & Innovation
Data Literacy
Understand the potential as well as the limitations of using data driven innovation. Ability to use a mix of data sources (quantitative, qualitative or real-time techniques) to develop understanding, identify patterns to inform decision making or identify opportunities for further exploration
Health
HIV/AIDS
Knowledge of access to treatment and quality services, policy and principles and strategic and/or practical situations for communicable and non-communicable diseases
Required Skills and Experience
Min. Academic Education
- Master’s Degree in Public Health, Health Sciences, Population studies, Demography, or Social Sciences or related field.
Min. years of relevant Work experience
- Minimum of 7 years of progressive relevant experience in monitoring and evaluation in public health sector, epidemiological literacy and surveillance.
- 3 years of progressive relevant experience in programme management of health programmes.
Required skills and competencies
- Demonstrated experience in supporting the implementation of routine health management information systems.
- Experience providing strategic advice and undertaking trend analysis of performance results to inform programme planning, management and adaptation.
- Experience working in developing country. Experience working with and maintaining good relations with international organizations. .
- Strong IT skills.
Desired additional skills and competencies
- Experience in the usage of computers and office software packages and advance knowledge of web-based management system for Health Information systems.
- Knowledge of the UN or UNDP policies and procedures.
- Knowledge of the Global Fund policies and procedures.
- Experience working with national disease programmes in the area of monitoring and evaluation.
- DHIS.2 certificate.
- Experience developing monitoring and evaluation frameworks for public health programmes.
Required Language(s) (at working level)
- Fluency in English.
- Working knowledge of Arabic, both written and oral is an asset.
Disclaimer
Important information for US Permanent Residents (‘Green Card’ holders) Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications. Applicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Scam warning The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
