Job Description
| Organization | United Nations World Food Programme |
| Job Title | Admin Officer (Accommodation Facility Manager) |
| Requisition ID | 156920 |
| Location | Sudan – Khartoum |
| Posted Date | 10/02/2022 |
| Closing date | 24/02/2022 |
Would you like to join WFP Sudan’s administration unit to provide technical support for efficient planning, monitoring and analysis of administration performance through the use of tools and techniques will benefit thousands of beneficiaries? Are you ready to change and save the lives of the world’s most vulnerable people? If yes, this opportunity is for you.
At WFP, we are looking for an experienced candidate/s to provide professional services in accommodation/ facility management, based in Khartoum, Sudan to be hired on a SC8 for 6 months.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
ABOUT WFP
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
JOB PURPOSE
To support the delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy.
KEY ACCOUNTABILITIES (not all-inclusive)
Under the direct supervision of the Accommodation and Facilities Officer, the incumbent will perform the following duties:
- Providing technical support and services for the planning of ongoing projects or rehabilitation works, practice the best engineering application and the innovative technologies related that comply with WFP standards, policies and processes.
- Providing technical guidance that support successful and sufficient procurement process and implementing market assessment for all required resources.
- Managing the operation and maintenance works for permanent WFP guesthouses, supervising the standard measurement of accommodation provision desired by WFP policies and acting as focal point for all managers of the WFP guesthouses in Sudan
- Developing remedial plans and standard procedures that facilitate the WFP accommodation management policies.
- Providing tools, proposals and SOPs for WFP accommodation and support their managing teams.
- Following the implementation of the Humanitarian Booking Hub and Accommodation Digital Office at all WFP Accommodation in Sudan.
- Providing support with the preparation of technical documents related to CO and AO facilities management.
- Familiarize her/himself with the WFP accommodation standards in the directive (RMM2019/001- RMW2019/001) and guidance on WFP-provided accommodation in the field in the directive (RMM2017/003 – RMW2017/001) and request support if required.
- Ensure each accommodation focal points took the WeLearn, and Digital Office Accommodation dedicated training and receive a certificate of successful completion.
- Overview the GH accommodation focal points performance and provide support when required.
- Liaise with Accommodation Global Team on field accommodation issues and management related.
- Monitor the use of the global corporate Digital Office by accommodation focal points with booking, occupancy, pricing, invoicing, maintenance, expenses, revenue, reporting and training services under the Global Accommodation Corporate Booking Service.
- Ensure comprehensive data entry on a monthly basis.
- Ensure accommodation quality standards, rules and regulations are met at all times.
- Provide support to focal points with standard guesthouses maintenance.
- Identify and propose any required extraordinary maintenance.
- Process and following up on the procurement processes for the guesthouses required items.
- Periodical guesthouses report preparation for CO management review.
- Provide tools and means for the accommodations O&M and support their managing teams.
- Any other duties requested to support the Accommodation management.
STANDARD MINIMUM QUALIFICATIONS
Education:
First level university degree or advanced university degree in Finance, Business Administration, Accounting, or related fields.
Experience:
At least two years of experience in Business/Public Administration, Engineering, or other relevant field relating to facility management or administration
Language:
Fluency in English and Arabic.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Has gained experience in administration.
- Has demonstrated a high level of proficiency in WFP administrative operating standards in day-to-day work.
- Has provided coaching or training to new staff members within area of expertise.
HOW TO APPLY?
To apply, please create a personal account and fill out the profile form with your personal information at http://www1.wfp.org/careers/job-openings. If you are an internal applicant, apply through your E-Recruitment profile.
In the application form, ensure filling the mandatory sections, attaching your CV, answering the pre-screening questions and agreeing on the legal statement before submitting your application.
Selection of staff is made on a competitive basis on account of potential and performance. All applicants will undergo a rigorous process which includes screening against job requirements, a technical test, and a panel interview.
TALENTED WOMEN ARE ENCOURAGED TO APPLY:
We look for applicants with the highest integrity and professionalism who share our humanitarian values. We commit to promote diversity, gender parity and equality between men and women.
WFP strives to build a work environment that is safe and respectful, and free of sexual harassment and abuse of authority. We believe in open communication, and every individual at WFP is treated with respect regardless of gender, age, ethnicity, religious and political beliefs, etc.
In this pursuit, WFP assists women to balance work exigencies with personal and family responsibilities by providing an attractive compensation package, including fully paid maternity leave for 16 weeks breastfeeding time off, and the possibility to avail of flexible working arrangements. Also, we endeavor to provide our staff, women, and men, with training and professional career development opportunities.
DEADLINE FOR APPLICATIONS
Closing Date: 24/2/2022
- Qualified female candidates are especially encouraged to apply.
- This position is open ONLY for Sudanese nationals or individuals authorized to work in Sudan according to Sudanese Regulations.
- WFP does not charge any fee at any stage of its recruitment process.
WFP has zero tolerance with discrimination and does not discriminate to HIV/AIDS status:
