Administration Officer – SFCG




Responsible for providing administrative coordination for the Sudan office to include logistics, procurement, events management, coordination of office services and internal communication facilitation.  


  • Responsible for facility administration to include property/lease agreement management, facility management, invoice/payment administration and asset lease management and administration
  • Responsible for procurement, management and inventory control for office supplies, equipment and other goods/services as required
  • Responsible for records management and retention procedures and program
  • Responsible for administration of security and janitorial services and staff; ensures adequate security systems/process are in place and reviews them periodically; ensures that the security staff are managed effectively; provides the guidelines for monitoring the security of the premises
  • Responsible for coordination for technical support services to include procurement of equipment, processing support services requests, operational support and coordination with HQ technology services
  • Responsible for management of meetings and events to include contract negotiation and management, communication coordination, travel arrangements and visa coordination, equipment requirements and coordination, and expense administration
  • Responsible for administrative duties regarding organizational equipment (vehicles, office machines, etc.)and facilities, to include maintenance oversight/coordination, insurance administration and budget support
  • Responsible for coordination of  staff travel; establish and execute procedures for travel requests and authorization conforming to the corporate travel policy
  • Responsible for providing administrative support for projects to include development of presentations and documents


  • Certification in business administration or relevant discipline or equivalent relevant work experience
  • 5+ years experience in an office administration capacity, preferably in a multi-cultural environment
  • Outstanding written and oral communication skills in English and Arabic
  • Good understanding of office administration practices and contract negotiation
  • Prior experience in meeting/event planning and travel logistics
  • Proficiency in relevant computer applications (spreadsheet, database, accounting operations software, project management software, presentation software)
  • Excellent planning, organizational and problem solving skills
  • Ability to prioritize multiple tasks at the same time, work effectively under pressure and meet deadlines
  • Strong confidentiality ethic, demonstrate flexibility, and versatility in adjusting to changing environments and requirements as necessary
  • Demonstrated high-level interpersonal and cross-cultural skills including the ability to build collaborative relationships internally and externally with sensitivity to cultural, ethnic, social and political issues. 

Application Deadline: 22 May 2022.

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