Job Description
| Job no: | 548801 |
| Contract type: | Temporary Appointment |
| Level: | G-6 |
| Duty Station: | Khartoum |
| Location: | Sudan |
| Categories: | Supply/Logistics |
| Advertised: | 03 Mar 2022 E. Africa Standard Time |
| Deadline: | 17 Mar 2022 E. Africa Standard Time |
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, www.unicef.org/sudan
Sudan, surrounded by the Central African Republic, Chad, Egypt, Ethiopia, Eritrea, Libya and South Sudan, positioned next to East, West, South and North Africa, is surrounded by complex conflicts in an unpredictable, volatile and rapidly evolving region. Sudan is by size the third biggest country in Africa, with a diverse population of around 42 million people. Sudan’s children make up half of the total population, and the past two decades have seen their lives significantly improve: fewer girls and boys are dying before their fifth birthday, primary school attendance is increasing, immunization coverage is high and the country remains polio free. Still, millions of children continue to suffer from protracted conflict in Darfur, the Kordofans, and Blue Nile, from seasonal natural disasters, malnutrition and disease outbreaks, and from under-investment in basic social services. More than three million of Sudan’s school aged children are not in the classroom. UNICEF has been in Sudan since 1952 and continues with a presence in 12 of Sudan’s 18 states.
How can you make a difference?
Under the supervision of the Contracts Specialist (P3), the Contracts Associate (GS6) is responsible for assistance and support to the Contracting Unit within Supply Section, ensuring full compliance of procurement activities for Institutional Contractors within the applicable UNICEF rules, regulations, policies and strategies, in the management of contracting of services requirements with access to VISION. The contracts Associate (GS6) provides effective services to the program/requisitioning sections, ensuring accurate and timely processing of purchase requisitions and requests up to the completion and closure of the contract/order, with the overall goal of meeting the needs and requirements of the customers.
Overall, the incumbent will:
- Support the Procurement processes for Institutional Contracts
- Support the Implementation of sourcing strategy
- Support the Facilitation of knowledge building and knowledge sharing
- Provides support in Receiving and reviewing supply requisitions and requests to ensure quality and adequacy of information, checks accuracy of specifications/Terms of Reference/Statement of Works, delivery dates, confirms availability of funds and obtain additional information from program sections when required. Monitor assigned requisitions to ensure completion of contracting/procurement actions in a timely manner.
- Provides support in preparation/draft bid solicitation documents for contracting of services, requests for price quotations; and related correspondence for review/approval by the supervisor.
- Supports in the distribution of bid documents to the approved and listed suppliers, obtain quotations, and coordinate bid opening with the relevant bid opening unit; coordinate with the Technical Panel for technical review of offers received; compile price tabulation with price ratings and recommendations for contract/order placement; draft CRC submissions and related correspondence.
- Based on approvals granted on the procurement decisions, drafts purchase order/contract documents and prepares Long Term Arrangements as necessary for supervisor’s signature; ensures distribution of signed purchase order/contract documents to all authorizing officials. Distributes to supplier(s) and ensure receipt of acknowledgement.
- Pro-actively follows up on placed purchase orders/contracts and deliveries with all parties concerned in order to ensure timely and safe delivery of goods/services. Prepares and provides timely and regular status / monitoring reports to program/requisitioning sections. Ensure performance evaluation reports of suppliers are received from the program/requisitioning sections in a timely manner as stipulated in the purchase order/contract.
- Provides support in the review and consolidation of the annual Supply Plan including updating and monitoring of requisitions against plan; proactively liaise with program/requisitioning sections on the plan and highlight any potential delays; expiring funds.
- Maintains manual & automated procurement files & records according to UNICEF guidelines; maintains procurement/contracting supply & vendor reference database/library.
- Prepare statistical information pertaining to, Supply Plan implementation rate, expiring contracts with opening balances, single source contracts and any other reports as required by the supervisor.
- Support the implementation of the internal control system that ensures POs are duly drafted & prepared and dispatched for signature.
- Timely undertake corrective actions on POs with budget check errors and other problems.
- Monitoring of PO status by preparing monthly and ad-hoc management reports. This includes maintaining an updated database of contracts as well as a database to closely follow up contract’s expiration, and follow up on prompt renewals if needed, or its closure.
- Support the Facilitation of knowledge building and knowledge sharing.
To qualify as an advocate for every child you will have…
- Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.
- A minimum of 6 years of relevant administrative experience in supply chain management or a commercial context is required.
- Understanding of development and humanitarian work is an advantage.
- Fluency in English and Arabic language is required.
For every Child, you demonstrate…
UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA).
The UNICEF competencies required for this post are…
Core competencies
- Demonstrates Self Awareness and Ethical Awareness (1)
- Works Collaboratively with others (1)
- Builds and Maintains Partnerships (1)
- Innovates and Embraces Change (1)
- Thinks and Acts Strategically (1)
- Drive to achieve impactful results (1)
- Manages ambiguity and complexity (1)
To view our competency framework, please visit here.
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
Remarks:
Remarks:
* Only shortlisted candidates will be contacted for assessment
* Qualified female candidates are strongly encouraged to apply
Advertised: 03 Mar 2022 E. Africa Standard Time
Deadline: 17 Mar 2022 E. Africa Standard Time
