Job Description
| Organization: | Médecins Sans Frontières (MSF) |
| Reports to (Hierarchical): | Finance /HR Manager |
| Reports to (Functional): | Finance /HR Manager |
| Job Family: | Medical and Paramedical |
| Work Location | Rokero Hospital – local Position (based in the community). |
| Deadline: | 06/02/2022 |
Medecins sans Frontieres is a private international association. It provides assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflicts. They do so irrespective of race, religion, creed or political convictions. The association is made up mainly of doctors and health sector workers and is also open to all other professions, which might help in achieving its aims.
Main Purpose
Execute HR, finance and general administrative support tasks for all MSF staff at Mission level in order to ensure legal compliance.
Accountabilities
- Under the Fin/HR Manager supervision, execute Administrative and legal related tasks, , checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
- Implement cash management procedures in order to ensure security and optimize (minimal) availability
- Implement Finance procedures.
- Supervise MSF premises in order to ensure working conditions are in conformity with legal requirements.
- Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure labour and tax compliance
- Inform in the systems all personal files and keep them up-to-date in order to facilitate HR processes management
- Update Social security & Tax office employee files in order to meet legal requirements and duties.
- Update job descriptions and function grid classification in order to clarify accountabilities and rewarding practices.
- Prepare and archive formal certificates and other HR documents when needed in order to facilitate hiring processes.
- Follow up cost of living on a regular basis in order to update rewarding practices.
- Supervise all movements of personnel from/to mission/project/home and all related formalities (briefing, visa, accommodation, trial period, extension of mission, early return, etc.) in order to facilitate accommodation and relocation.
- Supervise accommodation facilities, maintenance and related services for international and relocated staff in order to ensure MSF standards of living.
- Support line managers in recruitment and hiring process, ensuring administrative and legal accuracy, in order to meet HR needs.
- Communicate to and brief new employees on HR policies and regulations in order to facilitate on boarding processes.
- Assist the HR Coordinator in following-up up disciplinary measures and court cases in order to protect MSF interests and to ensure legal compliance.
- Registers applicants to training and follows-up with HR Manager.
- Prepare all correspondence with local authorities (i.e. tax offices, ministry of labour) in order to maintain flow and soft relationships.
Requirements
Education
• Diploma or Degree in Business Administration, Human Resource or Accounting.
Experience
• Minimum 2 years’ experience with MSF or other NGOs as Fin/HR Assistant, Or 3 years as Accountant in a INGO.
Languages
• Must be fully Fluent in writing and Speaking English and Arabic
Competences
• Results
•Teamwork
•Flexibility
•Commitment
•Stress Management
Knowledge
• Must have Certificate and practical computer Skills in word, excel and internet
How to apply:
Interested candidates are requested send their application in English language and include.
• Complete CV in English and copies of all certificates and Diplomas.
•Proof of registration with relevant bodies.
•Sudanese National ID copy of labour card and civil certificate.
•The position is open from 26th of January 2022 and closing on 6th February 2022.
•Application in English, should be submitted on and before 6th February 2022 in sealed envelope mentioning,
MSF Spain/Application for the post of Finance and Human Resources Assistant to Labour office, Central Darfur, Zalingei Town.
•Only shortlisted candidates will be contacted.
•Qualified women are encouraged to apply.
•Note: Covid 19 risk factors will be done by MSF staff health before confirmation of the contract.
Employed state staff with official employment number will not be considered for this position.
• We thank you for the interest to work with MSF and for applying for this position.
For jobs from MSF visit: MSF Jobs Page
For more Jobs from HAC visit: HAC Jobs Page
