Supply Activity Officer – MSF-Spain


Job Description

Organization:Médecins Sans Frontières (MSF)
Reports to (Hierarchical):Supply Chain Manager
Reports to (Functional):Supply Chain Manager
Job Family:Logistics and Supply
Work LocationKhartoum with field visits
Salary:625 USD Gross
Closing date:06/03/2022

Main Purpose

Performing the day to day implementation of supply procedures and ensuring efficient administrative processes for one or more areas of the supply programmes (Order Processing, Transport and Customs, Procurement, etc.) at coordination or project level according to MSF protocols, standards and procedures in order to ensure the optimal running of the mission


  • Performing the day to day activities ensuring an efficient running of the administration processes of the supply activities following the supply procedures according to MSF standards and protocols. The activities can include one or more of the following areas:
  • Order Processing: Performing the day to day order processing activities in a particular supply office (coordination or project level)
  • Purchasing: Performing the day to day purchasing activities in a particular supply office (coordination or project level)
  • Transport and Customs: Performing the day to day procedures and administrative processes for the clearance and transportation of goods in a particular supply office (coordination or project level) ensuring an efficient shipment of goods
  • Performing and coordinating administrative procedures related to his/her supply activity(ies), verifying the compliance to MSF procedures, standards and protocols
  • Ensuring that all necessary tools and management procedures are followed to avoid stock ruptures, losses and excess stocks in the mission
  • Performing delegated tasks according to his / her activity(ies) and as specified in his/her job description

MSF Section/Context Specific Accountabilities

  • Handling Medical and Non-Medical Order Request (OR) from the projects and capital. Make sure that they are validated by the concerned responsible as per the validation table.
  • Send quotation requests to the suppliers. Communicate needs to the suppliers based on MSF standards to ensure proper purchase of medical materials and non-medical supplies.
  • Regularly follow up of order/back-order status by communicating with suppliers for delivery dates. In case of delays propose alternative options/solution to the Supply Manager or Logistics Coordinator.
  • Communicates regularly with the field on order follow-up and reports to Supply Manager.
  • Get suppliers invoices validated and settled with the finance, by providing a complete and accurate purchase dossier.
  • Create transport documents (Pro-forma Invoice, Packing Lists and Freight Manifests or Release Notes).
  • Organize proper packaging and labeling of boxes together with the storekeepers.
  • Communicate regularly with initial requesters: request well received validation progress, confirmation, ready to ship date, freight advance and monitoring. Inform the requestors in case of modifications and delays about their requests.
  • Reports to Supply manager or Logistics Coordinator on a regular basis or when requested and maintains him informed on the evolution of the ongoing activities.
  • Updates & records all the information in Database Management (Logistix 7) and ensures proper Filing.



• University degree
• Desirable technical diploma, in supply chain or commerce related studies


• At least 2 years’ experience in supply chain related jobs or in the logistics department
• Desirable proven understanding of MSF Field Logistics


• Essential mission language and local language desirable
Knowledge • Computer literacy

• Results and Quality Orientation L1
• Teamwork and Cooperation L1
• Behavioural Flexibility L1
• Commitment to MSF Principles L1
• Service Orientation L1
• Stress Management L2

How to apply

•Interested candidates are requested to send their CV & copy of educational and experience certificates to HAC Labour office, Khartoum
• Qualified women encourage to apply

Opening date: 20/02/2022 – Closing date: 06/03/2022

For jobs from MSF visit: MSF Jobs Page

For more Jobs from HAC visit: HAC Jobs Page

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