Job Description
| Posting Title: | FACILITIES MANAGEMENT ASSISTANT, FS4 (Temporary Job Opening) |
| Job Code Title: | FACILITIES MANAGEMENT ASSISTANT |
| Department/Office: | AU/UN Hybrid Operation in Darfur |
| Duty Station: | EL FASHER |
| Posting Period: | 23 November 2020 – 29 November 2020 |
| Job Opening Number: | 20-Facilities Management-UNAMID-145356-J-El Fasher (M) |
| Staffing Exercise | N/A |
Org. Setting and Reporting
This position is located in the Engineering and Environmental Protection Section within the African Union-United Nations Hybrid Operation in Darfur (UNAMID) in EL Fasher. The Facilities Management Assistant will report to Chief of Unit Engineer.
Responsibilities
Within delegated authority, the Facilities Management Assistant will be responsible for the following responsibilities:
Operations:
-Assist in scheduling and supervision for construction, repair, maintenance and installation of conventional building temporary building, infrastructure and sites and premises including grounds in the mission area.
-Assist in carrying out technical assessments of existing buildings and infrastructure.
-Lead and supervise ad hoc tradesmen, local junior staff assigned to the team by determining workloads and schedules.
-Review and recommend for approval work orders and assign day to day repair maintenance task to tradesmen being supervised.
-Perform diagnostics and preventive maintenance, resolve basic engineering problems, and inspect quality of work and work performance.
-Issue instructions at site, record variances, supervise and record measurements of work taken with respect to work progress.
-Inspect and report on construction project work and maintenance work carried out either by contractors or tradesmen and staff under supervision and ensure proper utilization of available resources.
Asset Management:
-Generate reports from UMOJA asset management module while ensuring accuracy and timely availability of asset information for operational us.
-Support missions draw down plan and leads the effort for the retirement and write off real estate assets.
-Maintain an accurate and verified property records in electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals, and SOPs.
-Implements training programs for staff to be certified in the use of UMOJA Real Estate.
-Assist in carrying out Board of Survey functions as and when required.
-Assist with the preparation and verification of periodic IPSAS financial reports on Property, Plant & Equipment (PP&E) and Inventory (year-end reports, monthly reports).
-Develop, organize, and maintain Engineering Assets Projects portfolios.
-Compile and present asset management reports and Business intelligence reports .
Administration:
-Advise on requirements for ordering construction materials, maintenance project, equipment, spare parts, materials and building supplies.
-Assist in preparation of bills of quantities and costing for infrastructure projects. Resolve problems; inspect quality of work and work performance.
-Assist in technically evaluating bids and proposals for construction projects.
-Follow up on correction of defects in material.
-Maintain records relating to work orders and general correspondence.
-Report on construction project work and maintenance work carried out by tradesmen, and ensure proper utilization of available resources.
-Provide inputs periodically for assessment performance levels of assigned local and international staff.
-Alert the Chief of Unit/Section of unusual occurrence and/or damage that have taken place or likely to occur.
Perform other duties as assigned by the supervisor or the Chief of Section/Unit.
Competencies
• PROFESSIONALISM: Knowledge and experience in construction, infrastructure and maintenance project implementation Demonstrated technical skills; initiative and practical problem-solving skills; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
High school diploma or equivalent is required. Certifications in common Umoja Roles for Assets Management is required.
Work Experience
At least six (6) years of relevant experience in construction asset management implementation in a private, commercial, or military environment.
Experience in Asset Management using Umoja/SAP system is required.
Experience in international operations in a post conflict environment is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of Arabic is desirable.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
• This position is temporarily available until 31/01/2021 with possibility for extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
