Job Description
| Job Title | Service Contract – Human Resource Analyst, Khartoum, Sudan |
| Job ID | 38207 |
| Duty Stations | Khartoum, Sudan |
| Type | Service Contract |
| Full/Part Time | Full |
| Level | SB-4 |
| Duration | One Year |
| Closing date | 22/07/2021 |
The Position:
The HR Analyst ensures effective delivery of HR service. He/she interprets and applies HR policies, rules and regulations, implements internal procedures and provides solutions to a wide spectrum of complex HR issues. The HR Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale.
The HR Analyst works under the direct supervision of the International Operations Manager and in close collaboration with the CO Senior Management, Programme and Operations Teams in the CO, RO and UNFPA HQ staff ensuring successful CO performance in HR management.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The key results of this post have an impact on the overall CO efficiency in human resources management and success in implementation of innovative and strategic HR strategies and policies. Accurate analysis, reporting, proposals on enhancement strengthening UNFPA credibility as an effective and efficient organization in the HR sector.
Main Tasks & Responsibilities
You would be responsible for:
- Ensure optimal staffing of office and programmes through the timely provision of human resources advisory services, applying and advising on HR best practice.
- Ensure the proper implementation of human resources policies, procedures and systems, including recruitment, personnel administration, on-boarding induction, performance management, learning and development, etc.
- Analysis and elaboration of proposals on the strategic approach to recruitment in the CO, proper use of contractual modalities, forecast of the staffing needs by providing support and direction in building talent within UNFPA, working with managers to understand their needs and organizing solutions to recruit, retain and develop a high caliber workforce to deliver the organizational strategy.
- Management of recruitment processes including job descriptions, job classification, vacancy announcement, screening of candidates, organizing interview panels and Compliance Review Boards
- Deliver onboarding activities to ensure new employees have a positive experience and are successfully integrated into their new role and the organization.
- Oversee the staffing requirements of the CO and ensure that personnel administration for international and national staff is conducted timeously and correctly (e.g. extension of contracts, administration of national benefits and allowances, administration of leave entitlements, etc.).
- Provide advice to staff on aspects of Atlas HR modules, UN/UNFPA personnel and administrative rules and regulations.
- Develop tools and mechanisms for effective and efficient monitoring of personnel activities in support of CO operations.
- Ensure compliance with the Performance Appraisal and Development cycle (PAD) and that follow up actions are conducted in this regard, including staff learning and development, etc.
- Conduct strategic review of the Country Office’s learning needs and prepare a consolidated Learning Plan, and ensure its timely implementation.
- Ensure that accurate and up to date personnel status files are maintained and that confidentiality is preserved.
- Ensure that corporate human resources management strategies are implemented in support of the Country Office.
- Ensure the adequate response to audit findings and recommendations in the HR area.
- Validation of cost-recovery charges for HR services provided by UNDP to UNFPA.
- CO HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management, control of the workflows in the HR Unit.
- Representing UNFPA CO in the local Human Resources Network, HR working groups and local salary surveys.
- Supervise and provide guidance to the Human Resources personnel as well as training and contribute to building their capacity in HR related functions.
- Perform any other duties as required.
Qualifications and Experience
Education:
- Master’s Degree or equivalent in HR, Business Administration, Public Administration or related field.
Knowledge and Experience:
- At least one year of professional experience in human resources management with focus on recruitment
- Knowledge of HR policies and their application;
- Ability to understand the HR service needs of the business units;
- Proficiency with recruitment and HR systems/software applications;
- Excellent communication skills, including experience in drafting reports and preparing presentations;
- Proven ability to handle sensitive and confidential information;
- Proven ability to work with senior management and to work in project teams;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc)
Languages:
Fluency in both written and spoken English and Arabic
Required Competencies
Values:
• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing diversity in all its forms
• Embracing change
Core Competencies:
• Achieving Results
• Being Accountable
• Developing and Applying Professional Expertise/Business Acumen
• Thinking analytically and Strategically
• Working in Teams/Managing Ourselves and our Relationships
• Communicating for Impact
Managerial Competencies
• Providing strategic focus, Engaging internal/external partners and stakeholders,
• Leading, developing and empowering people/creating a culture of performance,
• Making decisions and exercising sound judgment
Functional Competencies:
• Aligning human resources management with the organization’s strategic direction
• Attracting and developing the global workforce
• Addressing the rights and needs of staff members
UNFPA Work Environment
UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.
Disclaimer
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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