CSSF Finance & Compliance Officer B3 – British Embassy – Conflict Stability and Security Fund

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CSSF Finance & Compliance Officer B3 (03/20 KRT)

Job CategoryOther British Government Departments (Partners across Government, including UK Visas)
Job SubcategoryCSSF (Conflict Stability and Security Fund)
Application deadline7 December 2020
GradeB3 (L)
Type of Position  Fixed term, with possibility of renewal
RegionAfrica
Country/Territory Sudan
Location (City) Khartoum
Type of Post British Embassy
Starting monthly salary ()  USD 1,768.82
Start Date4 January 2020

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Description (Roles and Responsibilities)  

Main purpose of job:

The job holder will be responsible for delivering accurate forecasting, robust financial management at portfolio and programme levels, and improving financial management processes across a large and complex Conflict Stability Security Fund in Sudan and South Sudan. A successful candidate should develop an excellent understanding of HMG financial processes and combine this with their own knowledge and experience to review and improve financial management systems in place across the programme. They will work very closely with programme managers, Head of Programmes and colleagues across Eastern Africa to assess and maintain value for money and quality of financial reporting from implementing partners. They will contribute to contracting and monitoring and evaluations decisions, ensuring strict compliance requirements are met and maintained. They will report to a diverse range of stakeholders on all financial matters, making recommendations based on accurate forecasting of spend. In turn, the job holder will benefit from working in a friendly and supportive team, broaden their understanding of stability and conflict prevention programming and enjoy close working relationships with a wide range of colleagues across the Eastern Africa region.

Roles and responsibilities:

Financial Management (60%):

  • Support programme managers to practice effective financial management in Sudan and South Sudan, resolving any budgeting issues with programme implementing partners, scrutinising reports and budgets and remaining familiar with progress within the wider programme portfolio.
  • Ensure the monthly forecast is accurately and timely receipted on various HMG financial management systems.
  • Prepare accurate regular reporting for the regional and central teams.
  • Review and investigate financial reporting such as variances report, GRNIs, TLD reports and invoices on hold.
  • Develop and maintain mechanisms to monitor spend vs. forecast, regularly reviewing spends, looking at value for money (VFM) and challenging where necessary.
  • Prepare financial updates and summaries for regular programme boards. Update senior management on financial position with accuracy and confidence.

Compliance and improvement of portfolio performance (30%):

  • Work closely with the regional compliance team to understand compliance and MIS requirements, collate and maintain this information on behalf of the whole CSSF Sudans team.
  • Improve the financial understanding and reporting of implementing partners.
  • Work with the regional board to improve VFM in the Sudans portfolio, for example by contributing to reporting and programme design, carrying out VFM analysis, and implementing learning on this concept to partners.
  • Coordinate with programme mangers and regional finance team to perform regular due diligence assessments, audits and spot checks.

Team and Embassy working (10%):

  • Responsibility for finance training for new colleagues. Contribute to regional CSSF meetings. Contribute to wider CSSF finance objectives.
  • Support wider corporate objectives of British Embassy Khartoum, for example by engaging with embassy event planning, contributing to learning and development opportunities and promoting wider objectives.
  • Provide administration support to the team.

The CSSF Sudan and South Sudan team are based in Khartoum, Juba and Nairobi and they deliver programmes which support a more stable, secure, prosperous and better governed Sudans region. CSSF Sudans is a growing poprtfolio and the new Finance and Compliance Officer can play a key and exciting role, working closely with a wide range of colleagues, to develop new reporting and counting mechanisms within the expanding contexts. You will join a friendly and supportive One HMG team which brings together a number of government departments. This is an excellent opportunity for an experienced finance manager looking to develop their skills in a diplomatic setting and make a difference to citizens in Sudan and South Sudan at a crucial politically sensitive time.

Resources managed:

Supporting sound financial management of a portfolio size of around £8m per year currently. 

Essential qualifications, skills and experience  

  • Strong financial management skills
  • 2 years’ experience of managing multiple and diverse budgets in a project/programme context
  • Strong IT skills – Advanced skills in MS Excel and the ability to present complex financial data to a senior (non-financial) audience
  • Formal qualifications in accountancy or financial management
  • Excellent command of written and spoken English and be able to present complex ideas clearly in briefings and meetings
  • An eye for detail and accuracy are important
  •  Proactive with the ability to work autonomously to design creative solutions to problems.
  • Willing to work to frequent and tight deadlines while maintaining a high standard of work.

Required competencies  

Changing and Improving, Making Effective Decisions, Collaborating and Partnering, Delivering Value for Money.

Other benefits and conditions of employment  

Learning and development opportunities:

The successful candidate will have access to a wide range of learning and development opportunities including training on programme and financial management, monitoring and evaluation, and cross-cutting issues such as gender and conflict sensitivity. This is in addition to large number of training course offered locally by FCDO e-learning and opportunities for on-the-job learning and mentoring.

Working with HMG presents an exciting opportunity to be part of a dedicated team working to prevent conflict in Sudan, South Sudan and globally.

Additional information  

The British Embassy is located in the heart of Khartoum and offers a modern and healthy work environment, with a competitive remuneration package, including on-site access to leisure facilities.  The Embassy is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system, generous Health Insurance Scheme, good development opportunities, an excellent organisational culture, and excellent work/life balance. We treat people with respect and equality and have a zero tolerance policy for any form of discrimination, bullying or harassment. 

  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • The British Embassy will never request any payment or fees to apply for a position.
  • Employees recruited locally by the British Embassy in Khartoum are subject to Terms and Conditions of Service according to local employment law in Sudan.
  • All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. 
  • The responsibility lies on the successful candidate to; Obtain the relevant permit; Pay the fees for the permit; Make arrangements to relocate; Meet the costs to relocation
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note:  Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
  • Reference checking and security clearances will be conducted on successful candidates
  • British Embassy will only contact successful candidates, if you do not hear from us please consider your application unsuccessful.

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