Job Description
| Organization | United Nations – African Union Mission in Darfur |
| Posting Title: | Supply Officer (Warehousing), FS6 (Temporary Job Opening) |
| Job Code Title: | SUPPLY OFFICER |
| Department/Office: | AU/UN Hybrid Operation in Darfur |
| Duty Station: | EL FASHER |
| Posting Period: | 21 May 2021 – 27 May 2021 |
| Job Opening Number: | 21-Logistics and Supply Chain-UNAMID-156089-J-El Fasher (M) |
| Staffing Exercise | N/A |
Org. Setting and Reporting
This position is located in El Fasher in the Warehousing Unit of the Supply Chain Management Pillar (SCM) of the African Union – United Nations Operation in Darfur (UNAMID). The Supply Officer FS-6 reports to the Chief Supply Chain Management Service to whom he/she will effectively and efficiently manage all operational matters related to Warehousing operations.
Responsibilities
Within delegated authority, the Supply Officer FS-6 will carry out the following duties:
• Develops, implements, and monitors warehouse cycle count plan, stock control system inbound delivery monitoring, receiving, batch management, transfer orders, and putting away promptly to meet the corporate KPIs.
• Monitors UMOJA Inventory data quality through the analysis of Business Intelligence Reports and takes corrective action as required.
• Designs, develops and updates relevant software for tracking, reconciliation, and costing purposes.
• Initiates actions leading to procurement, and disposal of materials.
• Undertakes market research, develop Scope of Works in contract development for goods and services to United Nation’s (UN) requirements.
• Reviews mission requirements for materials in conjunction with Technical Units and, initiates actions to fulfil these requests.
• Recommends plans for redeployment or disposal of warehouse stocks when Missions are liquidated.
• Analyzes problems, audit and performance reports on mission activities and provides remedial action programmes where required.
• Maintains accurate records and control of all equipment and materials received, stored and disposed of by the mission.
• In liaison with Movement Control Section, ensures cargo delivered by vendors are received promptly for inspection by Technical Sections and Warehouse representatives, and that stock Put-Away is performed as soon as Goods Receipt posting is executed in UMOJA.
• Provides guidance on Warehousing best practices particularly in Health & Safety standards and contributes to development and efficiency of supervised staff.
• Performs other duties as required.
Competencies
• Professionalism: Knowledge of supply operations including contract management of large scale goods or services. Ability to provide professional technical advice on a broad range of supply chain management areas. Ability to develop, maintain and supervise management control systems for materials, services and claims and ability to demonstrate fiscal awareness and responsibility and very good knowledge of UN financial rules. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
High school or equivalent diploma is required. Technical certificate or other courses and training programs relating to the work is desirable.
Work Experience
- A high school diploma and a minimum of ten (10) years of progressively responsible experience in supply services, administration, logistics, engineering, project management or related area OR a first level university degree and a minimum of five (5) years relevant experience in supply services, administration, logistics, engineering, project management or related area is required.
- Experience in SAP/UMOJA ERP Central Component (SAP ECC) and related modules to include experience in using Business Intelligence Reports is required.
- Property Control and Receiving and Inspection in Peacekeeping missions and proven ability in analytical work is desirable.
Languages
English and French are the working languages of the UN Secretariat. For the position advertised, fluency in oral and written English is required.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
• This position is temporarily available until 30/09/2021 with possibility of further extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
