Job Description
| Organization | United Nations – African Union Mission in Darfur |
| Posting Title: | Logistic Assistant (Drawdown and Liquidation), FS5 (Temporary Job Opening) |
| Job Code Title: | LOGISTICS ASSISTANT |
| Department/Office: | AU/UN Hybrid Operation in Darfur |
| Duty Station: | EL FASHER |
| Posting Period: | 02 May 2021 – 08 May 2021 |
| Job Opening Number: | 21-Logistics and Supply Chain-UNAMID-154893-J-El Fasher (M) |
| Staffing Exercise | N/A |
Org. Setting and Reporting
This position is located within the Mission Support Center, Mission Support Division, African union – United Nations Hybrid Operation in Darfur (UNAMID). The Incumbent will be based in El Fasher, and reports to the Transition Coordinator.
Responsibilities
Within delegated authority, the Logistics Assistant will be responsible for the following duties:
• Identifies all routine logistics requirements within the mission, prepares, implements and controls appropriate methods to cater for them, ensuring optimal utilization of available resources;
• Participates in generating an effective and efficient logistics planning and coordination with all Mission stakeholders and clients;
• Participates and ensures the development of logistics contingency plans and identifies ways to overcome obstacles;
• Assist in the identification of activities, deliverables and reporting requirements to be incorporated in the drawdown and liquidation plan;
• Assists with the crosscutting coordination of drawdown/liquidation with the MSD services / taskforces, monitoring and reporting the progress. Coordinates with the respective action owners on the timely completion of the drawdown and liquidation activities;
• Collects information on drawdown/liquidation project activities, identify risks and delays, make recommendations for corrective actions;
• Drafts Notes to File, site-specific Hand Over Documents, Questionnaires, After-Action Reports;
• Prepares lists of assets for handover along with the sites, collect, reviews and validates information on assets, equipment and inventories to the included in the handover documents;
• Utilizes business intelligence tools to prepare actionable analysis. Develops dashboards to visualize data, provide impact analysis and forecasts. Assists in the development of drawdown/liquidation tracking tools to enable self-assessment and progress monitoring and reporting;
• Follows up on the implementation of action points from the planning teams’ and taskforces meetings (Drawdown Working group, Liquidation Management Team, Administrative Task Force, Asset Downsizing Taskforce, etc.);
• Collects information from Mission components and prepares periodic mission support reports, such as Monthly Drawdown/Liquidation Report, Weekly Situation Reports, etc.;
• Maintains filing/archiving system for retaining key information on the mandated activities. Ensures availability of comprehensive information on the drawdown and liquidation planning and implementation activities.
Competencies
Professionalism: Ability to apply analytical skills in a wide range of statistics on logistics operations and formulate proposals for corrective actions; Analytical capacity and proven business process management and project development skills; Knowledge of the UN Financial Regulations and Rules; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High School diploma or equivalent is required. A valid driver’s license, including the ability to operate a manual-transmission light 4×4 vehicle in off-road conditions is required. Technical or vocational certification in supply chain management, logistics, transportation or asset management is desirable. Certification in PRINCE2 or other project management methodologies is desirable. Certification on Fixed Assets Management for Property Managers is desirable.
Work Experience
A minimum of eight (8) years of progressively responsible experience in remote logistics operations, supply-chain management, large-scale fleet management, asset management or related area is required.
Experience in logistics operations in field operations is required.
Experience in performance monitoring and reporting is required.
Experience in drawdown/liquidation of a large field operation is desirable.
Languages
English and French are the working languages of the UN Secretariat. For the position advertised, fluency in English is required.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
• This position is temporarily available until 30/09/2021 with a possibility of extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
