External relations and reporting analyst – UNV
|Organization||United Nations Volunteers|
|Duty Station||Khartoum (SDN)|
|Language Skills||English, Arabic|
|Duration||12 months with possibility of extension|
Candidate age: between 18 and 29 throughout the entire duration of their assignment. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.
Description of task
Within the delegated authority and under the supervision of the MSU Program Associate or his/her designated mandated representative(s), the External Relations and Reporting UNV will:
1. Support the oversight of quality donor reports through substantive inputs and editing, focusing on achievement of the following results:
- · High-quality donor reports produced according to the standard UNFPA formatting and style, customized to donor interests and requirements
- · Technical units responsible for drafting and reviewing donor reports informed in a timely fashion of specific issues that require re-drafting of the donor report
- · Any Cover letter to the donor report drafted, summarizing achievements of the reporting period, commenting on future plans
- · Success stories, project/program results and other outcomes of special interest or note identified and brought to attention of supervisor and management for advocacy and donor relations purposes
- · other related tasks as may be required or assigned by the supervisor.
2. Manages the process and flow of donor reporting and other donor-related matters, including support to donor relations and fundraising, focusing on achievement of the following results:
- · Efficient and effective production of quality donor reports in a timely fashion and with a results-based focus; reports issued on DARTS.
- · Donor reporting systems regular updated and maintained; management of reporting infrastructure refined and strengthened;
- · Donor report origination, review and clearances and sign-off on narrative report monitored for timeliness; liaison with Finance unit and alignment of financial reporting with narrative report
- · Routine and extraordinary donor correspondence as needed, including acknowledgements for contributions and pledges, requests for no-cost extensions
- · Monitor earmarking level of funding for UNFPA Country operation and ensure appropriate visibility for donor contributions in compliance with UNFPA guidelines and specific donor requirements.
3. Support to strengthen internal donor reporting capacity, focusing on achievement of the following results:
- · Donor reporting process codified, including areas of responsibility and timeframes for actions, in consultation with other responsible technical units; disseminated and updated, as necessary
4. Provides support to UNFPA’s advocacy, and resource mobilization activities, focusing on the achievement of the following results:
- · Editorial support to proposals, ensuring proposals are clear and technical input by GBV and RH and PD units is coherent and clear to a non-technical audience
- · Management of proposal writing, including coordination of input by different technical units, finance and other
- · Monitoring and tracking of proposals submitted to donors, and tracking newly-signed agreements; responding to capacity needs of information sharing and quality control to support improved and more coherent donor relations
- · Assist in the dissemination of information to internal and external audiences, by keeping mailing lists up to date, and disseminating key documentation and information to support country operations and corporate communication processes and priorities.
- · Promote visibility of UNFPA’s work and donor support, and advocate for support for the people of concern through ensuring on-site visibility, external reporting and inputs for online/digital content (including leading and supervising multi-media production).
Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:
- · Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
- · Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
- · Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities.
- · Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
- · Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
- · Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
Required degree level: Bachelor degree or equivalent
Education – Additional Comments:
Bachelor’s degree in a relevant area, e.g. Social Science, International Relations or other related area.
Required experience: 24 Months
2 years of professional work experience at the international level or with international exposure. Experience within donor organizations is an asset, as is experience working in other UN agencies or other international development organization; previous experience with UNFPA is an added value.
- English(Mandatory), Level – Fluent
- Arabic(Optional), Level – Working Knowledge
Area of expertise: Resource mobilization, partnership and donor coordination
Driving license: No
* Not yet registered in the UNV Talent Pool?
First register your profile at https://vmam.unv.org/candidate/signup.
Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at
https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to
* Already registered in the UNV Talent Pool?
First update your profile at https://vmam.unv.org/candidate/profile.
Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which
you would like to apply.
Application deadline: 31 January 2021
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