Job Description
| Organization | United Nations – African Union Mission in Darfur |
| Posting Title: | Chief, Supply Chain Management, D1 (Temporary Job Opening) |
| Job Code Title: | CHIEF OF SERVICE, SUPPLY CHAIN MANAGEMENT |
| Department/Office: | AU/UN Hybrid Operation in Darfur |
| Duty Station: | EL FASHER |
| Posting Period: | 01 December 2020 – 10 December 2020 |
| Job Opening Number: | 20-Logistics and Supply Chain-UNAMID-145856-J-El Fasher (M) |
| Staffing Exercise | N/A |
Org. Setting and Reporting
This position is located in the African Union-United Nations Hybrid Operation in Darfur (UNAMID). The Chief Supply Management will be based in El Fasher and reports to the Director of Mission Support (DMS). Based on Security Council Mandates, UNAMID’s presence is entering a final drawdown stage and thereafter entering a liquidation period. S/he is responsible for the overall management of the integrated supply chain with a focus on property tracking, accounting and reduction, covering areas of planning and execution including providing guidance and policy on acquisitions, procurement, sales, warehousing, asset, property and inventory management, expediting movement and tracking distribution and disposals.
Responsibilities
Within the delegated authority, the Chief Supply Chain Management D1 will be responsible for the following functions:
Management
•Participates in the mission planning process throughout the mission lifecycle, with particular attention to supply chain areas and contributes to an integrated approach and consistency in the implementation and operationalization of the integrated supply chain within a mission moving towards closure.
•Initiates the development and implementation of the supply chain work plan, including supply chain forecasts, priorities and anticipated requirements and disposals. Implements policies and procedures to facilitate achieving work plan goals.
•Ensures coordination and monitoring of overall strategies and programmes for the supply chain activities of the mission and takes the lead in consolidating the required human and financial resources for the service while planning for their reduction. Rapidly redirects the work plan to accommodate and support major operational changes in the mission.
•Develops and implements a service optimization programme to promote continuous improvement in the quality and delivery of supply chain activities to mission clients, particularly related to the accurate recording of mission materiel and disposal thereof. This includes a regular review of critical and key supply chain and broader mission processes to identify and resolve bottlenecks, delays and inefficiencies. This also includes the establishment of relevant strategic supply chain performance indicators which provide data and analysis for the review of senior management.
•Ensures that all processes and systems in place are relevant and cost effective. Through collaboration with all stakeholders, s/he also ensures implementation of the end-to-end supply chain programme, through final disposal and deactivation, physically and in the ERP (Umoja).
•Establishes priorities and sets management performance goals for staff. Recommends and coordinates training programs for supply chain staff. Actively engages in management performance duties and ensures the provision of management, guidance, development, training, constructive feedback, performance evaluation and appraisal, administrative support and other management functions to staff in the areas of his/her responsibility.
•Ensures good order and discipline of staff under his/her overall supervision. Develops initiatives to promote the welfare and well being of supply chain staff, particularly considering the mission’s mandate and the work environment of Darfur.
Budget and Finance
•Ensures that the supply chain budget, human resources, and assets are optimally and accurately budgeted, accounted for and allocated to support effective and cost efficient supply chain services across all mission components, and provides advice to any planning or reprioritization of resources during the budget period(s), in line with priorities that support effective mandate implementation.
•Establishes a set of robust policies, procedures, practices, standards and tools for the management of the supply chain that are consistent with UN regulations, rules, policies and practices in order to ensure proper budget, accounting, procurement, financial, assets and human resources management and control of supply chain expenditures.
•Chairs or is a member of field mission administrative and financial bodies. Assumes responsibilities of a Certifying Officer for the mission supply chain budget.
Advisory
•Provides strategic advice to the DMS on the necessary managerial, logistical and administrative support required to fully implement an integrated supply chain.
•Maintains active communication with UN headquarters and the Global and Regional Service Centers supporting the mission in relation to supply chain activities.
•Actively engages with civilian, police and military components within the mission to ensure coordinated, high-quality supply chain support in accordance with their operational requirements. Provides effective management of human, financial and material resources of the supply chain and the mission.
•Liaises, negotiates and coordinates with national authorities and other stakeholders (i.e. UN Agencies) with respect to supply chain matters. Provides guidance, support and supervision to senior administrative and logistics support staff within the supply chain service as well as audit and evaluation services, as appropriate.
•Carries out other duties as assigned.
Competencies
Professionalism: Knowledge of and exposure to a range of Chain Supply Management issues, including approaches and techniques to address and advise on highly-sensitive and complex problems. Make recommendations on the most cost-effective and efficient provision of supplies to support the field mission and accurate accounting for and reduction thereof. It includes the assignment of tasks to the section chiefs within the Mission area. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Communication : Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.
Accountability : Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Leadership: Serves as a role model that other people want to follow; Empowers others to translate vision into results; Is proactive in developing strategies to accomplish objectives; Establishes and maintains relationships with a broad range of people to understand needs and gain support; Anticipates and resolves conflicts by pursuing mutually agreeable solutions; Drives for change and improvement; does not accept the status quo; Shows the courage to take unpopular stands.
Managing Performance : Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly.
Education
Advanced university degree (Master’s degree or equivalent) in supply chain management, business administration/management, or related field. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree. Supply Chain Operations Reference – Professional (SCOR-P) certification is desirable. Certification in PRINCE2 or equivalent project management methodologies is desirable.
Work Experience
A minimum of fifteen years of progressively responsible experience in at least three of the following supply chain management areas is required: demand/acquisition planning, procurement, supply chain planning, logistics, warehousing, asset and inventory management, programme/project management or contract management, is required.
Five years of management experience in the areas of supply chain management is required.
Experience in the areas of supply chain management at the international level is required.
Experience in planning, managing or supporting supply chains in a complex, volatile, conflict or post-conflict settings is required.
Experience working in a downsizing or closing mission is desirable.
Experience in leading a change management initiative, programme or project is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency (oral and written) in English is required. Working knowledge of other UN official language is an advantage, particularly Arabic.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
• Roster membership is not required for this position; however, candidates rostered for related posts at P5 or D1 levels should highlight this in the Job Fit Questionnaire response to question #3.
• This position is temporarily available until 31/03/2021 with possibility for further extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
