Job Description
| Organization | United Nations – African Union Mission in Darfur |
| Posting Title: | Property Management Section Senior Coordinator, P5 (Temporary Job Opening) |
| Job Code Title: | SENIOR COORDINATION OFFICER |
| Department/Office: | AU/UN Hybrid Operation in Darfur |
| Duty Station: | EL FASHER |
| Posting Period: | 29 November 2020 – 05 December 2020 |
| Job Opening Number: | 20-Programme Management-UNAMID-145668-J-El Fasher (M) |
| Staffing Exercise | N/A |
Org. Setting and Reporting
This position is located within the African Union-United Nations Hybrid Operations in Darfur (UNAMID) in El Fasher. The incumbent reports to the Chief Supply Chain Management. Based on Security Council Mandates, UNAMID’s presence in Sudan is downsizing, thereafter entering into a liquidation period. Therefore, surge capacity is required to deal with the activities associated with the rapid reduction in and accurate accounting for the Mission’s property and its disposition.
Responsibilities
The focus of this role is to lead the coordination of property management support services during UNAMID’s drawdown and liquidation – coordinating property downsizing and disposition with internal teams and across relevant Mission components, liaising with United Nations Headquarters on obtaining policy guidance on the application of the United Nations Financial Regulations and Rules, the United Nations Global Service Centre on finalizing and implementing the Asset Disposal Plan, the Regional Service Centre in Entebbe, United Nations country team members, etc., and within the context of Sudan’s laws and the Rules, Regulations, Policies, and systems of the United Nations. The position will supervise staff responsible for property management support services directly, and the work will be achieved through guiding, coordinating, and following up on the work of others.
Within delegated authority, the Property Management Section Senior Coordinator will be responsible to drive the disposition of materials per the approved plan, to accelerate the write-off and disposal activities and increase the throughput of the disposal process, enhance the quality and accuracy of data and enable transparent reporting. More specifically, the incumbent will perform the following duties in consideration of the urgency of drawdown and liquidation of UNAMID, achieved through staff in collaboration with a range of stakeholders in and outside UNAMID:
• Coordinate work activities and reporting of sections/units related to Assets, Equipment, Property, Inventory, and Contingent-owned Equipment.
• Ensure that administrative and financial rules on management of property and their deadlines are adhered to while efficient and effective support is provided to civilian, military, and police mission components and risks are mitigated.
• Supervise the coordination and implementation of property management support plans, Standard Operating Procedures on Asset and Inventory management, policies and procedures, and reports, ensuring compliance with UN standards and goals (including Letters of Assist and Memoranda of Understanding).
• Oversee the proper preparation and maintenance of financial records on Assets and Inventory in accordance with International Public Sector Accounting Standards (IPSAS) Policy Framework and related UN IPSAS policies.
• Identify priorities, problems and issues to be addressed and propose corrective actions; liaise with relevant parties; identify, document, and initiate follow-up actions to improve processes, measure performance, and improve communication, efficiency and throughput of the write-off/disposal process, and accuracy of records on Assets, Equipment and Inventory.
• Address issues and bottlenecks through collaborative solutions to achieve the milestones and support the related activities of the drawdown/transition plan.
• Prepare high-quality periodic and ad hoc responses and reports on property holdings, drawdown and disposition for UNAMID and UNHQ, in addition to other requests that arise (Member States, audit, Troop- and Police Contributing Countries, etc.).
• Lead the establishment of a central repository for retention of documentation on the downsizing and disposition of property. Ensure adequate quality of property records for preparation of the Final Disposition of Assets Report in collaboration with the United Nations Global Service Centre.
• Support consultative and other meetings on property management and reduction, including proposing agenda topics, identifying participants, preparing documents/presentations, etc.
• Serve as an effective spokesperson and establish collaboration and partnerships on property management issues with key officials at relevant levels inside and outside the mission.
• Ensure effective utilization, supervision and development of staff; guide, evaluate and mentor staff.
• Perform other duties as required.
Competencies
Professionalism: Conceptual analytical capacity and proven business process management improvement and project implementation; Expert knowledge of the UN Financial Regulations and Rules; Demonstrated experience in property management rules, performance monitoring and reporting; Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of peace operations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Managing Performance – Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
Advanced university degree (Master’s degree or equivalent) in Business Administration, Supply Chain, or related fields. A first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree. Project management and/or Supply Chain Management certification is desirable.
Work Experience
A minimum of 10 years of progressively responsible, relevant experience in logistics support services, supply chain management, property or Asset management in a large organization is required.
Project/program management experience coordinating the work of multiple functions/teams is required.
Supervision, including indirect supervision, in multi-cultural environment is required.
Knowledge of relevant UN Regulations, Rules, Policies, Procedures and systems (i.e. Umoja) is required.
Expertise in drawdown/liquidation of a peacekeeping operation is desirable.
Experience in business intelligence and performance reporting is desirable.
Experience in IPSAS financial reporting on Assets is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English is required. Knowledge of a second official United Nations language is an advantage, particularly Arabic.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
• This position is temporarily available until 31/03/2021 with possibility for further extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
