Job Opening
| Vacancy No | UNITAMS-JO-KHARTOUM-2022-65 |
| Posting Title | Associate Human Resources Officer |
| Level | NOB (Fixed-Term) |
| Organizational Unit | Office of the Chief of Human Resources |
| Location | Khartoum HQ |
| Number of posts | 01 |
| Issuing Date | 16/2/2022 |
| Closing Date | 2/3/2022 |
Important note: UNITAMS will only accept properly completed and signed Personal History Form (P.11) received before closing date. Please submit your application on the attached P.11 ONLY. Other UN P.11 formats, incomplete P.11, CV and Resume will not be accepted, nor will late submissions after closing date.
The selected candidate will be expected to deploy in time to commence work as soon as possible.
Applying to this job opening carries an expectation to accept the offer, if selected, subject to clearance of employment reference checks, security and medical. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. In this context, all staff are expected to move periodically to new functions in their careers in
accordance with established rules and procedures. An impeccable record for integrity and professional ethical standards is essential.
This position is locally recruited open for Sudanese nationals only.
UNITAMS will not provide accommodation to locally recruited staff.
UNITAMS is equal employer for men and women. Female candidates are strongly encouraged to apply.
DUTIES AND RESPONSIBILITIES
The position is located in the United Nations Integrated Transition Assistance Mission in Sudan (UNITAMS). The position is based in Khartoum and is located in the Office of the Chief of Human Resources Officer. The incumbent will report to the Chief Human Resources Officer.
Responsibilities:
Within the delegated authority, the Associate Human Resources Officer will be responsible for the following duties:
Recruitment and staff selection
• Provides support in the management of the recruitment process including coordinating with client offices in the forecasting and identifying vacancies, preparing job openings, reviewing and screening of candidates.
• Support the review of job openings in consultation with hiring managers, ensuring that the evaluation criteria and responsibilities are in line with GJPs and Standard on Requisitions.
• Assists in the preliminary review, prepares and submits recruitment cases to (Field) Central Review Bodies.
• Arranges And conducts interviews for selection of candidates.
• Participates in task forces and working groups identifying issues/ problems, formulating policies and guidelines, and providing inputs on new procedures on recruitment and staff selection.
• Plans, organizes, and administers the National Competitive Examinations, G to P examinations, language professional examinations and other programmes and tests related to recruitment of professional, general service and other categories of staff.
Administration of entitlements and benefits
• Advises the head of the supervisor on the development and implementation of United Nations policies and practices on entitlements.
• Provides advice to managers and staff on human resources matters.
• Provides advice on interpretation and application of policies, regulations and rules. Reviews and provides advice on exceptions to policies, regulations and rules.
• Evaluates the effectiveness of related guidelines, HR rules, regulations practices and procedures, and recommends revisions to FPD through the CHRO, where necessary.
Planning and budget
• Supports the mission planning process throughout the mission lifecycle by conducting reviews and analysis for determining on the staff requirements and organizational structure.
• Assist with the review of recommendations resulting from staffing review and translates them into staffing requitements for purpose of budget preparation.
• Conducts initial review and analysis on the staffing aspects of the mission’s budget based on the FPD guidelines
• Reviews staffing related costs and expenditures in the EPR systems in line with the funds allotments, ensuring that funds for staffing costs are available, and where necessary alerts Human Resources Officers to follow up with Finance and Budget Office to deploy funds to meet any shortfall
• Assists the supervisor in ensuring that expenditure related to staffing are within the budgeted staffing costs coordinating with the Finance and Budget units at both the mission and headquarter levels to ensure availability of funds.
• Advises hiring managers on loaning of posts between sections and movement of posts and staff between locations based on the SOP on Staffing table and Post Management, ensuring the integrity of the staffing table as approved in the budget without discrepancy in sections and locations.
• Assists in reviewing and processing requests for classifications, providing advising and answering queries on classification procedures.
Performance Management and Staff development
• Assists the mission in the implementation of the performance appraisal system and monitors its compliance with the proper implementation of the performance management system, providing guidance and substantive support to mission components on standards for the development of service, section, unit and individual work plans.
• Maintains contacts with the Integrated Mission training Center to organize training/ Orientation programmes in performance management and supervisory skills as well as work plans.
• Gather data on full- compliance of ePAS and provides input to the establishment of Management Review Committee and joint Monitoring Committee and Rebuttal Panel and acts as their facilitator and ex-officio member.
• Provides advice to staff and managers of underperformance and facilitates the implementation of a Performance Improvement Plan (PIP) or other remedial matters, when required.
Staff Development
• Researches and identifies training opportunities for HR staff as well as staff in general and plans and prepares the mission training budget in coordination with the integrated training service.
• Assists with the development of training programmes staff, in coordination with the integrated training service, giving particular attention to developing and implementing career development paths for national staff members.
• Assists with the assessment of skills, expertise and knowledge requirements of human resources staff, contributing to the designing of the individual on-the- job and group training programmes on specific subject matters in the area of human resources management, including the use of HRIS.
Administration of Justice
• Complies the mission’s responses to formal and informal requests coming from different entities under the Administration of Justice (AoJ) system.
• Provides inputs to efforts and measures aimed at addressing and mitigating staff grievances with the purpose of resolving them at the lowest practical level.
• Assists with the development of preventive activities such as training and sharing best practices and recent jurisprudence related to human resources management.
Staff and Management Relations
• Provides inputs on various HR matters for purpose of discussions and dialogue between the management and international and national staff unions (Field Staff Union and National Staff).
• Participates in meetings with staff representatives to address issues affecting the staff and coordinate the quarterly meetings with the Head of the Mission and Director / Chief of Mission Support.
• Assists the supervisor, as necessary, general or specific meetings for the staff on issues such as mandate implementation, status of HR reforms and other organizational change initiatives etc.
Other
• Assists in the development of a set of actionable and targeted change management plans, including coaching and training in order to implement these responsibilities and reports on possible gaps and risks and recommends corrective action.
• Assists with the development of a communication strategy with a dedicated intranet page on HR issues and regular formal and informal meetings.
• Assists in reviewing and processing requests for classification, providing advising and answering queries on classification procedures and processes.
• Conducts research on precedents, policy rulings and procedures.
• Maintains human resources information systems, including constant update and generation of information and reports for use by management.
• Performs other duties as required.
QUALIFICATIONS AND EXPERIENCE
Education: Advanced university degree (Master’s degree or equivalent) in human resources, business or public administration, social sciences, education or other related field.
A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience:
A minimum of two (2) years of progressively responsible experience in human resources management, administrative services or related area is required.
Languages: English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Fluency in Arabic is required. Knowledge of other United Nations language is desirable.
UN CORE VALUES AND COMPETENCIES
Professionalism: Shows persistence when faced with difficult problems or challenges. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and
anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Assessment
Evaluation of qualified candidates may include a written assessment followed by a
competency-based interview.
APPLICATION PROCESS:
• Applicants must accurately complete, update, sign, and date the attached United Nations Personal History form (P.11 ONLY and forward the duly completed signed P.11 by e-mail to:[email protected]
• Applicants should COPY UNITAMS-JO-KHARTOUM-2022-65 – Associate Human Resources Officer in the SUBJECT line of the email when submitting their signed P.11 form. UNITAMS will not consider any applications which are not received directly in the VA mailbox. Other UN P.11 formats and
incomplete P.11 will not be accepted.
• Please note that any information provided on the P.11 form will be considered binding.
• The selected candidates will be subject to a reference checks to verify the accuracy of the information provided in the P.11 form.
• Only applicants who are short-listed will receive an acknowledgement within two weeks from the deadline indicated on the VA.
Qualified female candidates are highly encouraged to apply.
United Nations Considerations:
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee:
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
