Job Opening
| Vacancy No | UNITAMS-JO-KHARTOUM-2022-64 |
| Posting Title | Fuel Assistant |
| Level | GS-5 (Fixed-Term) |
| Organizational Unit | Supply Chain and service Delivery, Mission Support Centre |
| Location | Khartoum HQ |
| Number of posts | 01 |
| Issuing Date | 14/2/2022 |
| Closing Date | 28/2/2022 |
Important note: UNITAMS will only accept properly completed and signed Personal History Form (P.11) received before closing date. Please submit your application on the attached P.11 ONLY. Other UN P.11 formats, incomplete P.11, CV and Resume will not be accepted, nor will late submissions after closing date.
The selected candidate will be expected to deploy in time to commence work as soon as possible.
Applying to this job opening carries an expectation to accept the offer, if selected, subject to clearance of employment reference checks, security and medical. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. In this context, all staff are expected to move periodically to new functions in their careers in
accordance with established rules and procedures. An impeccable record for integrity and professional ethical standards is essential.
This position is locally recruited open for Sudanese nationals only.
UNITAMS will not provide accommodation to locally recruited staff.
UNITAMS is equal employer for men and women. Female candidates are strongly encouraged to apply.
DUTIES AND RESPONSIBILITIES
The position is in the United Nations Integrated Transition Assistance Mission in Sudan (UNITAMS). The position is based in Khartoum and is located in the Office of Supply Chain and Service Delivery, Mission Support Centre. The incumbent will directly report to the Fuel Officer.
Responsibilities:
Within the delegated authority, the Fuel Assistant will be responsible for the following duties:
• Operate the fuel pump/dispenser equipment on the ground fuel truck/fuel point and receive/issue fuel.
• Keep accurate records of all receipts and issues of fuel products on a daily, weekly and monthly basis.
• Measure and report stock levels of all fuels in tanks and fuel trucks by tank dips and meter readings.
• Compile daily, weekly and monthly fuel balance sheets.
• Ensure safety procedures are followed in operating the fuel trucks/fuel point refuelling equipment.
• Ensure fuel is issued only to authorized personnel/equipment in accordance with mission regulations.
• Report all anomalies in fuel consumption to the supervisor immediately.
• Implement the Standard Operating Procedure (SOP) on fuel quality control procedures.
• Ensure daily testing of aviation fuels and ground fuels as per ASTM, API, IE and other international test methods.
• Keep computerized records of all quality control tests conducted in the mission.
• Prepare periodic reports on quality assurance issues.
• Refuel mission and other authorized aircrafts as per the order document.
• Monitor and report stock levels of aviation fuel from refuelled tank dips and meter readings.
• Placing orders to vendors and coordinate receipt/issue of Petroleum Oils and Lubricants (POL) from vendors to delivery points.
• Review and maintain all invoice and accounts records.
• Supervise collation and Data Entry of information into required databases.
• Any other related duties as may be required.
• Completes the R&I (Receiving and Inspection) process.
• Monitors Mission strategic and local reserves regularly to ensure maintaining adequate levels at all times.
• Analyses product test results and verifies the quality of POL is within the limit as set up in the standard.
• Prepares preventive maintenance schedule and analyse operation of equipment to forecast future requirement.
• Coordinates and manages contract operations.
• Resolves any contractual issues.
• Monitors and reports contract performance to ensure compliance with contractual Key Performance Indicators (KPI), schedules and cost objectives.
• Performs other duties as required.
QUALIFICATIONS AND EXPERIENCE
Education: High school diploma or equivalent is required.
Work Experience:
A minimum of five (5) years of progressively responsible experience in the field of fuel management.
Languages: English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Fluency in Arabic is required.
UN CORE VALUES AND COMPETENCIES
Professionalism: Detailed practical and theoretical knowledge of internationally accepted fuel operations and management standards with a good understanding of field support operations, programme/contract execution and administration; a thorough understanding of inventory policies, practices and procedures; proven analytical skills, including the ability to research and analyse data and develop recommendations; effective skills in raising, assigning and following up on project schedules and work orders; demonstrated ability to determine work required and assign the same correctly according to skills capability of available staff; ability to obtain information, clarification and agreement on specification to requirements;
proven ability to grasp complex concepts; logical analytical approach to solving problems using sound judgment and decision-making methodologies; discretion and sound judgment of applying expertise to complex and/or sensitive issues that are typically broad in scope; good understanding of fuel pricing methodologies and the use of price benchmarks such as Platts; good understanding of the contracting process, including ability to develop Statements of Work; good negotiating skills and the ability
to influence others to reach an agreement. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication: Speaks and writes clearly and effectively; listens to others; correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors’ language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Assessment:
Evaluation of qualified candidates may include a written assessment followed by a
competency-based interview.
APPLICATION PROCESS:
• Applicants must accurately complete, update, sign, and date the attached United Nations Personal History form (P.11 ONLY and forward the duly completed signed P.11 by e-mail to:[email protected]
• Applicants should COPY UNITAMS-JO-KHARTOUM-2022-64 – Fuel Assistant in the SUBJECT line of the email when submitting their signed P.11 form. UNITAMS will not consider any applications which are not received directly in the VA mailbox. Other UN P.11 formats and incomplete P.11 will not be accepted.
• Please note that any information provided on the P.11 form will be considered binding.
• The selected candidates will be subject to a reference check to verify the accuracy of the information provided in the P.11 form.
• Only applicants who are short-listed will receive an acknowledgement within two weeks from the deadline indicated on the VA
Qualified female candidates are highly encouraged to apply.
United Nations Considerations:
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee:
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
