Logistics Officer – IFRC

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Job Description

OrganizationInternational Federation of Red Cross and Red Crescent Societies
Date of issue:23-11-2020
Closing date (Geneva time zone):07-12-2020
Duty station:Khartoum
Country:SUDAN
Duty station status: N/A
Accompanied status:N/A
Duration:4 Months
Category of Staff:National Staff
Grade:Not applicable
Vacancy No:IFRC04642

Background

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with 192 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 192-member National Societies. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” The IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. The IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of the IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality. The IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services. The IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. The IFRC also has country cluster delegation and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat. Sudan is facing one of the worst floods’ situation seen for more than 70 years, according to last reports from October 2020 the floods have affected more than 880,000 people and damaged/destroyed more than 100,000 homes. Humanitarian needs are rapidly increasing as the country faces multiple shocks beside the floods, including the economic crisis, violence and disease outbreaks. These figures are likely to increase as access to the affected areas remains extremely challenging and assessment are still ongoing.   IFRC launched an Emergency Appeal seeking a total of circa 12 Million Swiss francs to enable the IFRC to support the Sudan Red Crescent Society (SRCS) to provide immediate assistance and early recovery support to 210,000 people affected by the floods for a period of 24 months.

Job Purpose

Logistics Officer is responsible for providing logistics support services to IFRC or NS emergency operations and capacity building activities through the Logistics. Apply the highest quality of service provision to meet the needs of service users and match to LPSCM strategy and IFRC procedures.

As part of the team and complying with the tasks assigned by the Operations Manager, Logistics Officer is responsible for ensuring the safe reception, storage and distribution of all IFRC items and other consignments, recording movements and reporting on goods. Furthermore, to support country level IFRC logistics activities including transportation and warehouse/stock management ensuring adherence to IFRC procedures and standards to provide a high quality, efficient and cost-effective logistics service that meets the needs of services users and audit requirements.

Job Duties and Responsibilities

On request coordination and support to National Society on airport and port operations:

Receiving, un-loading, clearing and transporting goods and Liaise with airport authority and logistics services provider at the airport to ensure smooth reception and rapid clearance.

Warehouse operations and capacity development:

  • Support to National Society on warehousing activities ensuring the service that meets the needs service users and audit requirement.
  • Liaison between National Society and IFRC on the planning and implementation of the capacity development activities as per the EPoA and IFRC standards.
  • Support the National Society to assess the logistics setup in Branches and to prepare recommendations and plan of actions.
  • Support the National Society an annual plan and support creating regular progress reports.
  • Facilitate capacity building trainings in Logistics functions.

Transport and Fleet:

  1. Identify transportation options to meet the needs of the
  2. Support to National Society to on identifying the needs for the capacity and resource enhancement on the current assets.
  3. Implement and main fleet management system for all vehicles under IFRC VRP program
  4. Coordination and management of the IFRC fleet resources and dispatching activities in county.

Procurement:

  • Undertake market assessments, seek for potential suppliers and service providers

Reporting:

  • Ensure appropriate document handling, stock management, performance figures and financial recording systems are established and maintained
  • Contribute to narrative and financial reports of the operation management and logistics structures.

National Society Relations:

  • Estimate the capacity of the National Society and train and develop the necessary skills of National Society counterparts and/or others to facilitate the handover of the Logs
  • Maintain regular contacts and information exchange with National Society counterparts and inform the Logistics Coordinator of available

General:

  • Promote adherence to best practice principles and compliance to necessary regulations, legislation and IFRC procedures.
  • In line with the operational needs defined by the Logistics Coordinator, liaise with government officials and representatives from the UN and other NGOs as appropriate, including attendance at inter-agency meetings
  • To carry accountability for the maintenance of non-specialist logistics equipment owned/operated by the IFRC ensuring compliance with all regulations and quality

Education

  • Professional qualification in logistics or equivalent experience
  • Basic RCRC Training Course, IMPACT or equivalent knowledge
  • Introduction to Cash Transfer Programming

Experience

  • Minimum 5 year’s logistics field experience ideally in the humanitarian field. Experience of Warehousing, Airport Clearance, Transporting goods, Fleet Management, Purchasing,
  • Customs ClearanceExperience of managing budgets
  • Experience of narrative & financial reporting
  • Assessment skills
  • Experience in managing and training staff/volunteers
  • Red Cross/Red Crescent knowledge and experience

Knowledge, skills and languages

  • Knowledge of communications systems (satellite phones, etc.)
  • Valid driving license for light vehicles (manual gears)
  • Valid heavy vehicle driving license
  • Good understanding of financial process and budgeting
  • Supply Chain
  • Warehousing
  • Procurement
  • Transport and Fleet Management
  • Airport/Port operations
  • Cash Based Intervention
  • Market Assessment
  • Market Based Intervention
  • Logistics Development and capacity building
  • Medical Logistics
  • Fluently spoken and written English
  • Good command of another IFRC official language (Arabic)

Competencies and values

  • Communication
  • Collaboration and Teamwork
  • Judgement and Decision Making
  • National Society and Customer Relations
  • Creativity and Innovation
  • Building Trust

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