Job Opening
| Organization: | United Nations Integrated Transition Assistance Mission in Sudan |
| Posting Title: | CHIEF OF SECTION, SERVICE DELIVERY, P5 |
| Job Code Title: | CHIEF OF SECTION, SERVICE DELIVERY |
| Department/Office: | United Nations Integrated Transition Assistance Mission in Sudan |
| Duty Station: | KHARTOUM |
| Posting Period: | 01 October 2021 – 30 October 2021 |
| Job Opening Number: | 21-Logistics and Supply Chain-UNITAMS-165341-R-Khartoum (M) |
| Staffing Exercise | N/A |
Org. Setting and Reporting
This position is located in the United Nations Integrated Transition Assistance Mission in Sudan (UNITAMS).
The United Nations Security Council adopted resolution 2524 (2020) authorizing the mandate of UNITAMS which is to assist the political transition, progress towards democratic governance, in the protection and promotion of human rights, and sustainable peace; support peace processes and implementation of future peace agreements; assist peacebuilding, civilian protection and rule of law, in particular in Blue Nile and South Kordofan (the Two Areas) and Darfur; and support the mobilization of economic and development assistance and coordination of humanitarian assistance. The Chief Service Delivery will report to the Chief of Mission Support.
The position is based Khartoum.
Responsibilities
Within the delegated authority, the Chief Service Delivery is responsible for the following functions:
• Provides strategic advice to the CMS on the necessary managerial, logistical and administrative support required to fully implement the integrated supply chain and service delivery operations and meet the requirements of the mission support concept of operations
• Exercises managerial and supervisory control over all logistics, technical and operational support services within the Service Delivery pillar. He /she works in close cooperation with MSD Service Chiefs to ensure that the demands for goods and services are planned and resourced, forecasted, accurate, and submitted in a timely manner to allow for processing through the supply chain in time to meet client requirements. The incumbent contributes to planning and resourcing operational requirements, in close coordination with all Mission components to ensure successful implementation of mission mandated tasks.
• Manages and coordinates all multifunctional support services requirements between the UN Headquarters, Mission components and other UN and non-UN entities to ensure efficiency and effectiveness of support services. He /she acts as the principal liaison between the Mission, the Regional Service Centre( Global Service Centre), and the Headquarters as appropriate, for support delivery service matters and coordination of day to day support services at Mission Headquarters and Field Offices. The incumbent implements UNHQ policy and develops mission procedures to ensure support services satisfy UN regulations and rules.
• Ensures coordination and monitoring of overall strategies and programmes for the supply chain activities of the mission and rapidly redirects the work plan to accommodate and support major operational changes in the mission.
• Develops and implements a service optimization programme to promote continuous improvement in the quality and delivery of logistical support activities to mission clients. This includes a regular review of critical and key supply chain process to identify and resolve bottlenecks, delays and inefficiencies. Further this also includes the establishment of relevant strategic supply chain performance indicators which provide data and analysis for the review of senior management.
• Develops and monitors KPIs to ensure consistency and improvements in service delivery.
• Conducts overall planning and coordination of logistics support services for deployment of civilian and police deployments in all sectors of the Mission. He/she ensures that logistical requirements take account of gender-specific needs.
• Ensures timely and proper management of UN owned assets and contractual services under the control of Service Delivery.
• Coordinates budgetary requirements for Service Delivery pillar, submitting budget performance reports and contributing to Mission overall budget submission in close coordination with Mission Service Chiefs and CMS; Ensures that the budget, human resources, and assets are optimally budgeted and allocated to support effective and cost efficient services across all mission components, and provides advice to any reprioritization of resources during the budget period, in line with priorities that support effective mandate implementation.
• Provides technical and professional response to BOA, OIOS audit observations and ensures that agreed observations are implemented in a timely manner.
• Assumes responsibilities of Certifying Officer for the budget allocation to Mission Service Delivery.
• The incumbent is required to chair or be a member of technical and operational bodies. adequate to.
• Performs other related duties including deputizing for CMS as required.
Competencies
Professionalism:
Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Planning and organizing:
Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Communication:
Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Judgement/decision making:
Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.
Managing performance:
Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.
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Education
Advanced university degree (Master’s degree or equivalent) in business administration, engineering, logistics, medical, aviation or related field. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
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Work Experience
A minimum of ten years of progressively responsible in at least three of the logistics service delivery areas: fleet management, air operations, medical services, construction, building management or facilities management or fuel is required.
At least four years of management experience in the area of service delivery, of which at least two years in managing service delivery operations in an international environment is required.
Experience in managing complex service delivery operations in a conflict or post-conflict environment with scarcity of resources is desirable.
Experience in managing supply chain management operations in a conflict or post-conflict environment is desirable.
Experience in change management is desirable.
Experience in planning, deployment or sustaining field operations is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required; knowledge of Arabic is desirable.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
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Special Notice
Applying to this job opening carries an expectation to accept the offer, if selected. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. An impeccable record for integrity and professional ethical standards is essential. This is a Position Specific Job Opening (PSJO), where successful candidates would be placed on the roster following a review by a United Nations Central Review Body.
Please note that due to the ongoing situation with COVID-19 and the travel restrictions imposed by national authorities, selected candidates may be required to start the assignment/appointment remotely, in agreement with the hiring manager, and until further notice.
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United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
