Programme Manager & Programme Officer – British Embassy
POSITION: (HEO) Programme Manager
|(HEO) Programme Manager
|US$ 33,561 gross annually
POSITION: (EO) Programme Officer
|(EO) Programme Officer
|US$ 17,949 gross annually
About the FCDO’s development work in Sudan
The Foreign, Commonwealth and Development Office (FCDO) pursues UK national interests and projects the UK as a force for good in the world. We promote the interests of British citizens, safeguard the UK’s security, defend our values, reduce poverty and tackle global challenges with our international partners.
The UK is a key development partner in Sudan, playing a leading role in the humanitarian response, and supporting Government with its plans for economic and political reform. Our bilateral development programme portfolio includes support for the humanitarian response, clean water, climate change, women’s empowerment and economic and governance reform.
Purpose of Job
FCDO Sudan are looking to recruit capable, motivated, and experienced individuals to join the British Embassy in Sudan to lead and support delivery of our development and humanitarian programmes. This is a fantastic opportunity to ensure our programmes deliver results for Sudanese people through excellence in programme, financial, risk and commercial management. The post requires the ability to build trusted and influential relationships with suppliers and partners to deliver effectively. In all cases, the role will include managing the programme cycle, risk, finances, engaging with implementing partners, driving forward implementation, and ensuring programmatic compliance. The postholder will be working closely with a range of delivery partners including multilaterals, international and Sudanese NGOs, and private sector suppliers.
Roles are being offered at the Programme Manager (HEO) and Programme Officer (EO) grades. Candidates should indicate on their application form the grade at which they are applying.
Key Responsibilities and Accountabilities
A Programme Manager supports the management of a team’s portfolio, and as well as leading the programme management of complex and/or high value programmes. They will have a strong understanding of the FCDO Programme Operating Framework, provide advice to colleagues on programmatic issues and lead on compliance and financial management for the programmes which they manage. They will support and manage Programme Officers.
A Programme Officer leads the programme management of less complex or lower spending projects or supports a Programme Manager on more complex programme. They have a good understanding of the FCDO Programme Operating Framework.
You will need to demonstrate a commitment to working collaboratively, transparently and accountably with colleagues in your team and across the office. We are looking for someone with a pro-active attitude, the willingness to work responsively across several issues simultaneously, learn quickly and work with a diverse range of partners. The FCDO has a strong learning and development offer for staff, including on-the-job, online, virtual and in-person training but you will need to actively invest in your own learning & development to get up to speed on the requirements of the job.
Key responsibilities include:
- Lead programme management for the projects you are responsible for. As a Programme Manager / Officer you will be responsible for the day-to-day management of a particular project, proactively driving delivery whilst ensuring compliance with UK Government rules. You will put in place robust systems for managing this within the team, including maintaining a clear and comprehensive delivery plan, keeping information on the Aid Management Platform up to date, and organising regular programme meetings. Depending on the stage of the programme, you may be involved in programme design or mobilisation including procurement processes to secure implementing partners.
- Delivering robust financial management of programmes to ensure spending limits are adhered to, variances are minimised and value for money is achieved. You will proactively manage accurate financial forecasting over the year and profiling for outer years, ensure timely payment of invoices, and robust scrutiny and follow up of financial reports and annual audited statements. You will work closely with partners to understand risks to spend, explain UK requirements and challenge poor financial performance.
- Proactively managing risk (including fiduciary risk) of programmes. You will engage constructively with partners and the FCDO Programme Responsible Owner to ensure we identify the key risks to programme delivery, discuss these regularly and respond promptly and effectively to mitigate risks, including escalating these to senior management when required. You will conduct due diligence assessments when required to review partners’ systems, identify areas for improvement and then ensure these are addressed. By maintaining an up to date delivery chain map, you will ensure we have clarity on exactly where UK aid funds are going, and the key risks in the delivery chain. You will ensure the UK’s zero tolerance approach to fraud and corruption is effectively implemented for your programme.
- Establishing and maintaining strong relationships with our implementing partners to ensure our programmes deliver the intended results and that we maximise our impact. You will be required to have a strong understanding of the requirements of partners set out in our contracts or grant agreements and use these to manage and incentivise strong performance from partners, as well as compliance with UK rules and standards.
- Supporting the effective monitoring of programme. You will work with the Senior Responsible Owner and Programme Responsible Owner to ensurethere is a robust monitoring, evaluation and learning strategy and that this is implemented effectively. This will include organising and participating in field visits, ensuring the results framework is kept up to date, reviewing and discussing routine reporting from partners, and participating in Annual Reviews and Programme Completion Reviews.
- Strengthening programme management capacity in your team and the wider British Embassy Khartoum. This will involve participating in cross-office forums like the Portfolio Delivery Board, sharing lesson learning across the office, and contributing ideas on how to improve programme delivery. The HEO Programme Manager role may also have line management responsibilities for Programme Officers.
- Support wider team and / or cross office priorities as required. This may include supporting the Senior Programme Manager / Team Leader on management of the team portfolio. You will have the opportunity to support cross office working including participating in policy discussions, assisting with communications briefings, Parliamentary Questions, Ministerial visits and corporate returns. You will be encouraged to participate in cross-office forums like the Learning & Development Committee or the Diversity & Inclusion Committee.
Successful Candidate Criteria
- Excellent verbal and written English.
- Experience of managing projects / programmes with a focus on delivering results.
- Proven financial management capabilities.
- Proven experience of challenging stakeholders on a range of issues and holding them to account.
- Ability to take initiative and manage own workload.
- Experience of working at pace under the pressure of tight deadlines.
- Strong organisational skills, flexibility and capability to work on a broad range of topics simultaneously.
- Strong IT capability including MS Excel and Word.
Experience of working in the International Development or Humanitarian sector.
The UK Civil Service recruits on the basis of the UK Civil Service Behaviours. As part a written application and interview (if selected for interview) you will be asked to demonstrate how your experience and skills meets these Behaviours, providing specific examples. We use these ‘Behaviours’ to get an understanding of the actions and activities that you have done in the past (or would do in the future) that result in effective performance in a job.
For this job, the four Behaviours you will be required to demonstrate are listed below. When completing your written application and if preparing for interview please look at pages 3-7 of the Civil Service Behaviours document which provides information about expectations in relation to these behaviours at this grade.
- Making Effective Decisions. Analyse and use a range of relevant, credible information from internal and external sources to support decisions. Present strong recommendations in a timely manner outlining the consideration of other options, costs, benefits and risks.
- Working together: Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources and support.
- Delivering at Pace: Take responsibility for delivering timely and quality results with a focus and drive.
- Communicating and influencing: Communicate with and influence partners to improve programme delivery including on finance, reporting, and risk management.
A written exercise and excel test will be included in the interview process, and these will test you against both these Behaviours and the Technical competencies below.
FCDO has developed a new Programme Operating Framework (PrOF) to standardise programme delivery across the organisation, replacing the DFID SmartRules. PrOF rules are not available externally at this stage so to understand FCDO’s operating standards please review the previous SMART rules here.
Candidates should be able to clearly demonstrate in their application examples the following technical competences. These will be tested further in the interview and written exercise/test stages of the recruitment.
- Managing the programme cycle
- Managing risks and issues
- Financial management
- Commercial acumen
- Monitoring, learning and adapting
- Engages others
A Baseline Personnel Security Standard (Baseline Standard) check will be carried out on all potential employees before they are employed. Any offer of employment is conditional on security clearance being granted.
This role is 2 years fixed term contract with a possibility of being made permanent.
You will be on probation for 6 months. Your appointment will be confirmed provided you have shown that you can meet the normal requirements of the grade and that your attendance and conduct have been satisfactory. If your work, attendance and conduct during the probationary period are not satisfactory, and it is clear that you will not be able to reach the required standard before the end of the probationary period, your contract will be terminated.
Important – HOW TO APPLY
- Candidates must complete the Application Form and send it to [email protected] with a copy of their most recent CV.
- Please quote the following reference number when applying “SUD2101”. Failure to do so may result in your application not being viewed.
- Closing date of applications is midnight on 08 June 2021. Applications shown as being received after this time will not be accepted.
- Feedback will only be given to candidates who reached the interview stage.
- Failure to follow the outlined procedure may result in the application not being considered
- While we thank all applicants for your interest, only those selected for interviews will be contacted.
- Applicants must be legally authorised to live and work in Sudan.
- Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Sudan British Embassy is committed to equal opportunities in its staffing policy and does not discriminate on the grounds of race, gender, age, religion, sexual orientation or disability. Selection will be on merit. Persons with disabilities are encouraged to apply.
- application form: programme manager (ODT, 27.8KB)
- Civil Service Success profiles
- FCDO Smart Rules: Better Programme Delivery
Closing date for applications is 11:59pm on 8 June 2021.