Job Description
| Department/Office: | United Nations Integrated Transition Assistance Mission in Sudan |
| Posting Title: | LOGISTICS ASSISTANT, FS5 |
| Job Code Title: | LOGISTICS ASSISTANT |
| Duty Station: | KHARTOUM |
| Posting Period: | 28 April 2021 – 12 May 2021 |
| Job Opening Number: | 21-Logistics and Supply Chain-UNITAMS-154704-F-Khartoum (M) |
| Staffing Exercise | N/A |
Org. Setting and Reporting
The position is located in the United Nations Integrated Transition Assistance Mission in Sudan (UNITAMS).
The United Nations Security Council adopted resolution 2524 (2020) authorizing the mandate of UNITAMS which is to support the political transition, progress towards democratic governance, in the protection and promotion of human rights, and sustainable peace; to support peace processes and implementation of future peace agreements; to assist peacebuilding, civilian protection and rule of law, in particular in Darfur and the Two Areas; and to support the mobilization of economic and development assistance and coordination of humanitarian assistance.
The position is based in Khartoum and is located in the Office of the Chief of Mission Support. The incumbent will report to the Logistics Officer.
Responsibilities
Within the limits of delegated authority, the Logistics Assistant will be responsible for performing the following duties:
Logistics Support and Coordination
•Identifies all routine logistics transportation requirements within the mission, prepares, implements and controls appropriate methods to cater for them, ensuring
optimal utilization of available resources. Provides logistical and operational support to mission clients in terms of lifeline commodities and services such as fuel and rations in coordination with the mission logistics supply section/unit.
•Participates in generating an effective and efficient logistics planning and coordination with all Mission logistics related stakeholders and clients.
•Reviews Mission’s logistics implementation plan and operational directives to develop effective deployment plans and prioritization for goods and passenger movements to mission location.
•Participates and ensures the development of logistics emergency, contingency plans and identifies ways to overcome obstacles when delivering goods.
Transport/Movement Management
•Coordinates the provision of ad-hoc transportation requirements including staff movement for duty purposes, and troop deployment/rotations.
•Coordinates and ensures assignments for the cooperative use of vehicles and equipment with contingents and other UN agencies.
•Researches and analyses operational usage and performance trends, legal, administrative, and legislative requirements, supports the development of training for staff and other mission personnel as required.
•Prepares documentation for review of mission asset holdings including vehicles, for senior management review and decision making.
•Completes periodic reports and documentation regarding provision of logistics support.
•Ensures regions are fully supported with the all parts and materials as needed in coordination with the other support sections and regional hubs as necessary.
Asset Management
•Ensures proper storage of items in warehouse or transit.
•Ensures timely issuance and delivery of material / spare parts needed for mission clients.
•Conducts regular inventories of assets under their responsibility.
•Assists in the process of assets disposal, including hazardous waste, through applicable methods, in compliance with all UN international and local regulations, rules and requirements.
Competencies
Professionalism: Knowledge of logistics or supply chain management guidelines; Knowledge of United Nations guidelines and rules on assets management; Knowledge of multi-modal transport operations (road, sea, air) safety and environmental background. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.
A valid Driver’s license, including the ability to operate a manual-transmission light vehicle in 4×4 conditions, is required.
Technical or vocational certificate in logistics, transportation or asset management is desirable.
Work Experience
A minimum of eight (8) years of progressively responsible experience in remote logistics operations, supply, supply-chain management, or large-scale fleet management or asset management or related area is required.
Experience within the UN common system or other similar international organization is desirable.
Experience in support services and logistics/supply management is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and Arabic is required.
Assessment
Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.
Special Notice
The selected candidate is expected to start as soon as possible.
Please note that due to the ongoing situation with COVID-19 and the travel restrictions imposed by national authorities, selected candidates may be required to start the assignment/appointment remotely, in agreement with the hiring manager, and until further notice.
Applying to this job opening carries an expectation to accept the offer, if selected. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. An impeccable record for integrity and professional ethical standards is essential.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
