Project Analyst (Multiple duty stations) – UNDP
|Organization||United Nations Development Programme|
|Title||Project Analyst (Multiple duty stations)|
|Practice Area – Job Family||Management|
|Vacancy End Date||07/03/2021 (Midnight New York, USA)|
|Duty Station||El Fasher, Sudan|
|Education & Work Experience||G-Bachelor’s Level Degree – 4 year(s) experience, I-Master’s Level Degree – 2 year(s) experience|
|Languages||Required: Arabic, English|
|Vacancy Type||Service Contract (SC)|
|Contract Duration||1 Year with possibility for extension|
(Multiple duty stations El Fasher , Kassala, Wad Madani, Port Sudan, Dongola & Sinja)
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP’s policy work carried out at HQ, Regional and Country Office levels, forms a contiguous spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. As part of the UN country team in Sudan, UNDP aims to contribute to the significant reduction of extreme poverty, a peaceful democratic transition and resolution of all conflicts in the country and to support the establishment of a critical mass among Sudan’s people that is ready and able to engage in the development process of the country. In line with the overarching SDG goal “Leave No One Behind” (embedded among others in SDGs 16 1, 5,10, and 13), our programme interventions target localities characterized by high levels of poverty and exclusion and those affected by conflict.
The unfolding political events in Sudan are drawing attention and interests of regional and international community including the United Nations Development Program (UNDP) which is expected to contribute to the development efforts in the country when circumstances are ripe. To better position itself for such eventuality, UNDP has outlined its priorities for the transitional period and beyond; the immediate, medium and long term measures that might be necessary to support the country during the transitional period and beyond to ensure an orderly and peaceful transition to democratic governance. These priorities include but are not limited to: Election process; Constitution making; Anti-corruption; Transitional justice; Local governance; Planning and Public Expenditure Management and Oversight; Human rights; Security sector reform (SSR); ROL/legal reform; Peacebuilding and Reconciliation; Youth, CSOs and Gender Empowerment; Economic Reform/Economic Development, Climate Change and Sustainable Natural Resource Management.
Among all the outlined priorities for the transition period, local governance features as a central theme on which all other priorities depend. Further, the continuing crisis caused by COVID-19 Pandemic, recent flooding in large parts of the country as well as the unfolding refugee crisis in the eastern states and weak response by the local authorities highlights to the central role expected to be performed by the local governance. Therefore, it is imperative to increase the capacities of the local governance including states and municipalities to enable them to manage their own livelihood, development, and security affairs and response to crisis through ensuring continuity of governance and delivery of essential serveries to the citizens. This approach will enhance local governments ’ capacity to ensure public safety and security, manage development and local resources in sustainable manner and integrating environmental challenges, meet humanitarian needs, secure livelihoods, and provide basic services, build trust between the community’s social and political forces, achieve social peace, and devote attention to youth and job creation. In view of the changes currently unfolding in Sudan it is of utmost importance that local authorities strengthen their capacities to achieve these goals. Furthermore, int the light of the expected constitutional changes, it is important that decentralization and intergovernmental relations are also being examined.
Responding to these challenges, UNDP working in close collaboration with the Ministry of Federal Governance have produced a project document entitled: Sudan Subnational Governance Resilience Project (SGRP). The project has been designed to provide immediate support to subnational governance stakeholders (with focus on local governments) and bring rapid concrete results in terms of continuity in the delivery of essential services in a context of multiple crises. Indeed, subnational governance systems in Sudan, including state, localities and communities, are exposed to the combined shocks and stresses caused by the COVID-19 pandemic, recurrent natural disasters and the political, institutional and fiscal disruptions brought by the democratic transition, in addition to persistent local conflict dynamics in certain settings. If the resilience of subnational governance for service delivery is not buttressed in the difficult times, ultimately, this will translate into harsher socio-economic consequences on the people – and the most vulnerable will pay the heftiest price.
SGRP is a one year initiative seeking to assist subnational governance actors, from State Governments down to communities, to limit the negative impacts on essential service delivery of COVID-19, natural disaster risks and the institutional and fiscal disruptions brought by the transition process, with focus on the needs for service continuity of women, youth, IDPs and other vulnerable groups. The project will initially be implemented in 6 selected states with the view to covering all the states in the future.
Under the overall guidance of the Head of Governance & Stabilization unit and direct supervision of the Project Manager, the Project Analyst will provide the overall administration and execution of varied and inter-related operational and logistical activities ensuring high quality and accuracy of work.
He/she will work in closely with the projects staff in the field and other UN agencies staff to exchange information and ensure consistent service delivery. He/she will participate in the formulation, management and evaluation of programme activities within the governance portfolio.
Duties and Responsibilities
Summary of key functions:
- Implementation of project strategies in the area of local governance programme.
- Contribute to effective management of project activities.
- Supports creation of strategic partnership building and resource mobilization.
- Facilitation of knowledge building and knowledge sharing.
1- Ensures implementation of project strategies, focusing on achievement of the following results:
- Support analysis and research of the political, social, and economic situation in the country and preparation of substantive inputs to inform program activities within the local governance project of the country programme;
- Provide inputs to the development of proposals, concepts, strategies and ideas in the local governance area, building on UNDP’s comparative advantages and experiences, relation to promoting of good local governance programming;
- Engage and take a lead in the implementation of project implementation strategies within the governance portfolio.
2- Contribute to effective management of project activities under the local governance program, focusing on results orientation and quality control achieving the following results:
- Contribute to the results-based monitoring of the program, including effective application of RBM tools, establishment of management targets (BSC) and monitoring achievement of results;
- Support planning, budgeting, implementing and monitoring of programs and programmatic interventions in the local governance area as per approved work plans, tracking use of financial resources in accordance with UNDP rules and regulations;
- Engage as requested, in design and formulation of program elements within the area of responsibility, translating UNDP’s priorities into tangible local interventions;
- Engage in coordination of program implementation with partners, executing agencies and government counterparts;
- Engage in monitoring of the activities and deliverables, targets and milestones, based on the approved M&E plans, prepare regular and specific reports;
- Ensure that internal reports are regularly prepared on activities, outputs and outcomes. Contribute to timely and adequate preparation and submission of external reports, including donor reports;
- Engage in management functions within Atlas. Given approval, program analyst can perform functions of manager level 1 in Atlas, including initiation of a project, presentation of the project to PAC, entering project into Atlas (in small offices), finalization of contribution agreements; determination of required revisions; coordination of the mandatory and budget re-phasing exercises; closure of projects through review; approval of POs and vouchers;
- Financial and substantive monitoring and evaluation of the program activities, identification of operational and financial shortcomings problems and development of solutions;
- Participation in relevant audit exercices. Follow up on audit recommendations.
3- Supports creation of strategic partnerships and implementation of the resource mobilization strategy focusing on achievement of the following results:
- Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation,
- identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource mobilization.
4- Facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:
- Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learned directly linked to programme country policy goals.
- Sound contributions to knowledge networks and communities of practice.
- Organization of training for the operations/ projects staff on programme issues.
- Professional growth through active learning.
- Demonstrates integrity by modeling the UN’s values and ethical standards
- Promotes the vision, mission, and strategic goals of UNDP
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Treats all people fairly without favoritism
Building Strategic Partnerships
Analyzes general information and selects materials in support of partnership building initiatives.
Promoting Organizational Learning and Knowledge Sharing
- Researches best practices and poses new, more effective ways of doing things
Job Knowledge/Technical Expertise
- Understands the main processes and methods of work regarding to the position
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
- Demonstrates good knowledge of information technology and applies it in work assignments
Promoting Organizational Change and Development
- Demonstrates ability to identify problems and proposes solutions
Design and Implementation of Management Systems
- Uses information/databases/other management systems
- Reports to internal and external clients in a timely and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Responds to client needs promptly
Promoting Accountability and Results-Based Management
- Gathers and disseminates information on best practice in accountability and results-based management systems
Required Skills and Experience
- Master’s Degree or equivalent in political or social sciences or related field.
- A first-level university degree in combination with additional two years of qualifying experience may be accepted in lieu of the advanced university degree.
- 2 years with a Master’s degree, or 4 years with a Bachelor degree in providing management advisory services and hands-on experience in design, monitoring and evaluation of development projects.
- Experience in the use of computers and office software packages and handling of web-based management systems.
Fluency in English and Arabic languages.