Administrative Assistant – WHO


Job Description

Organization:World Health Organization
Job Title:Administrative Assistant – (2209931)
Contractual Arrangement:Fixed-term appointment
Contract Duration (Years, Months, Days):1 Year ( duration is subject to availability of funds, satisfactory performance and continuous need for the position)
Job Posting:Oct 31, 2022, 3:01:28 PM
Closing Date:Nov 15, 2022, 12:59:00 AM
Primary Location:Sudan-Khartoum
Organization:EM_SUD WHO Representative’s Office, Sudan


To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health and development agendas and harmonized with the United Nations country teams.


1.Compose, draft, and prepare on own initiative or from instructions a wide variety of correspondence, financial documents, payment instructions, signatory letters for signature.

2.Extract data from a wide range of sources; to prepare and consolidate related briefings, progress reports and spreadsheets. Provide basic translation assistance from and to local language.

3.Responsible for asset management in WCO by ensuring regular update of asset register and coordinating collation of related data from field office.

4.Serve as focal point for managing service providers for WCO including shared cost for UN agencies by ensuring contracts are issued and renewed on a timely basis, complete the supplier evaluation forms and timely payments.

5.Serve as focal point for building services which includes building maintenance.

6.Verify booked itineraries and issued Travel Requests (TRs) to ensure compliance with travel policy, relevant entitlements, applicable deals, and best travel practices.

7.Verify travel agent’s invoices for payment against agreement and applicable airline deals, and initiate related payment instructions.

8.Liaise with GSC issuance and closures of travel related purchase orders, monitor and record receipt of PTC related deliverables, and follow-up on payments as needed.

9.Ensure effective and timely action and follow-up on issuance, extension and renewal of UNLPs and UNFCs.

10.Process and follow-up requests for visa for WHO travellers.

11.Respond to queries by providing information, advice, and guidance on rules and regulations related to travel area.

12.Replace other administrative staff, and perform other relevant duties within their scope of responsibility, as required.



Essential: Completion of secondary education supplemented by training in administration and/or travel related resources.
Desirable: University degree in public or business administration or related field.


Essential: At least eight years of relevant experience in travel industry or administrative field.
Desirable: Relevant experience in the UN system.


• Ability to work under pressure• Demonstrated ability to act independently and exercise sound judgment

WHO Competencies

Respecting and promoting individual and cultural differences
Producing results
Ensuring the effective use of resources

Use of Language Skills

Essential: Intermediate knowledge of English. Intermediate knowledge of Arabic.


WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 21,968 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.


  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • For information on WHO’s operations please visit:
  • WHO is committed to workforce diversity.
  • WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
  • Add this to the last sentence additional info of the external and internal PD on stellis:
    WHO Competencies
    Enhanced WHO Global Competency Model:
    •    Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application, please ensure that:
     (a) Your profile on Stellis is properly completed and updated;
     (b) All required details regarding your qualifications, education and training are provided;
    (c) Your experience records are entered with elaboration on tasks performed at the time.

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