Job Opening
| Vacancy No | UNITAMS-JO- Khartoum -2022-70 |
| Posting Title | Movement Control Assistant |
| Level | GS-5 (Temporary up to 31/12/2022) |
| Organizational Unit | Mission Support, Aviation and Movement Control Unit |
| Location | Khartoum |
| Number of posts | 01 |
| Issuing Date | 23/2/2022 |
| Closing Date | 9/3/2022 |
Important note: UNITAMS will only accept propaerly completed and signed Personal History Form (P.11) received before closing date. Please submit your application on the attached P.11 ONLY. Other UN P.11 formats, incomplete P.11, CV and Resume will not be accepted, nor will late submissions after closing date.
The selected candidate will be expected to deploy in time to commence work as soon as possible.
Applying to this job opening carries an expectation to accept the offer, if selected, subject to clearance of employment reference checks, security and medical. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. In this context, all staff are expected to move periodically to new functions in their careers in
accordance with established rules and procedures. An impeccable record for integrity and professional ethical standards is essential.
This position is locally recruited open for Sudanese nationals only.
UNITAMS will not provide accommodation to locally recruited staff.
UNITAMS is equal employer for men and women. Female candidates are strongly encouraged to apply.
DUTIES AND RESPONSIBILITIES
The position is located in the United Nations Integrated Transition Assistance Mission in Sudan (UNITAMS). The position is based in Khartoum and is located in the Office of Aviation and Movement Control Unit. The incumbent will report to the Movement Control Officer.
Responsibilities:
Within the delegated authority, the Movement Control Assistant will be responsible for the following duties:
• Receives and registers cargo movement requests for air/ground transportation.
• Receives supplies from different sections, arranges for transportation and follows-up from delivery to destination. Completes cargo manifests and other documentation.
• Arranges customs clearance and related documentation.
• Lifts and carries cargo as required, and ensures cargo (including dangerous cargo) is loaded in accordance with International Regulations.
• Informs appropriate consignees on delivery of items.
• Boards and deplanes passengers, while remaining aware of safety procedures standards with respect to aircraft refueling, use of cell phones and approaching aircraft.
• Checks-in passengers to include manifest confirmation/amendments, baggage identification and weighing, distribution of boarding passes.
• Assists with airfield and air terminal security by ensuring that all passenger baggage or property are scanned and accounted for at the time of check-in, the air passengers remain in designated areas while at the air terminal and all incidents or potential safety or security matters are reported in a timely manner.
• Fulfils the duties of a passenger baggage handler by retrieving or placing passenger baggage on aircraft, assists in the transfer of baggage to the terminal area, and follows-up on misplaced or damage of baggage.
• Prepares and processes monthly attendance records, MOPs/Waivers, leave request, F.10 claims, CMRs, e-job supply request and other documentation as required.
• Prepares, compiles and maintains the monthly detachment passenger and cargo statistics related to air/ground movements.
• Tracks and traces missing cargo and baggage.
• Drives vehicles at the airfield in keeping with appropriate licenses.
• Prepares, processes and follows-up on administrative arrangements with respect to staff official travel. Maintains Unit files as required (both in hard and soft copies), administrative instruction and other related documentation.
• Provides general office support services such as drafting routine correspondence and the distribution to various officials.
• Performs other duties as and when required by the supervisor
QUALIFICATIONS AND EXPERIENCE
Education: High school diploma or equivalent is required. Valid Driving license is required. Computer literacy in word processing, spreadsheets, and database is required.
Work Experience:
At least Five (5) years of progressively responsible experience in movement control related services or general experience in the field of transport, travel related or logistic fields or administration. Experience with UN/NGO or other International bodies is an added asset.
Languages: English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Fluency in Arabic is required.
UN CORE VALUES AND COMPETENCIES
Professionalism: Shows persistence when faced with difficult problems or challenges. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing other’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; Supports and acts in accordance final group decision, even when such decisions may not entirely reflect own positions; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and
anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Assessment:
Evaluation of qualified candidates may include a written assessment followed by a competency-based interview.
APPLICATION PROCESS:
• Applicants must accurately complete, update, sign, and date the attached United Nations Personal History form (P.11 ONLY and forward the duly completed signed P.11 by e-mail to:[email protected]
• Applicants should COPY UNITAMS-JO- Khartoum -2022-70 – Movement Control Assistant in the SUBJECT line of the email when submitting their signed P.11 form. UNITAMS will not consider any applications which are not received directly in the VA mailbox. Other UN P.11 formats and
incomplete P.11 will not be accepted.
• Please note that any information provided on the P.11 form will be considered binding.
• The selected candidates will be subject to a reference checks to verify the accuracy of the information provided in the P.11 form.
• Only applicants who are short-listed will receive an acknowledgement within two weeks from the deadline indicated on the VA.
Qualified female candidates are highly encouraged to apply.
United Nations Considerations:
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee:
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
