Job Description
| Job title | Office Manager |
| Location | Khartoum, Sudan |
| Recruitment Type | Local |
| Position Code | FO21-039 |
Job Summary:
The International Food Policy Research Institute (IFPRI) seeks an Office Manager for a full-time one-year, renewable appointment for its DSG division based in Khartoum, Sudan. The incumbent will work under the overall guidance of the IFPRI Sudan Program Leader, but will be employed directly by IFPRI’s organizational host in Sudan, the International Center for Agricultural Research in the Dry Area (ICARDA). The employer of record will be ICARDA and employment policies, compensation and benefits of ICARDA will apply to this position. The final position title will be determined based on the candidate’s level of experience. This position is based in Khartoum, Sudan and interested applicants must have work authorization to work in Sudan.
Essential Duties:
Specific duties and responsibilities include but are not limited to:
- Oversee all administrative, financial, and communications operations of the Sudan Office, ensuring the smooth operation of the office’s day-to-day activities
- Supervise the work of the driver and logistics assistant, and other administrative support staff
- Providing technical support in proposal preparation, reviewing contracts to ensure they reflect the provisions negotiated, and monitoring performance of contracts and submission of specified deliverables
- Drafting and monitoring consultant collaborative agreements, serve as liaison between program collaborators and finance/administrative issues, review monthly financial reports, and provide financial analysis reports on projects
- Coordinating the drafting of project/program budgets; review of accounting transactions
- Develops spreadsheets & maintains financial information for planning & reference
- Oversee routine correspondence regarding contracts or project/program finances
- Coordinate seminars and workshops, and supervise logistical arrangements on seminars/workshops
- Provide liaison with Finance and Administration Department on finance and HR-related issues and needs
Required Qualifications:
- College degree or equivalent; three to five years solid administrative experience preferably handling budgets
- Fluency in spoken and written Arabic and English
- Experience in developing, monitoring and managing budgets and contracts.
- Experience in coordinating budget process, reviewing accounting transactions, developing financial projections and reports
- Solid composition, grammar and proof reading skills, with the ability to compose correspondence and reports; excellent written and oral English communications skills.
- Proficient in Microsoft Office; word processing & spreadsheet programs required.
- Ability to handle multiple tasks & prioritize tasks with minimal supervision in a fast-paced environment
- Demonstrated experience and comfort with working with multiple program managers simultaneously. Ability to prioritize and coordinate tasks in such an environment.
- Demonstrated flexibility to adjust to multiple individual work styles
- Attention to detail and ability to work within a team in a multicultural environment
Preferred Qualifications:
- Familiarity with standard operational systems (finance, accounting, etc.)
- Familiarity with the UN or the CGIAR system is desirable
