Security operations Assistant – UNDP


Job Description

OrganizationUnited Nations Development Programme
TitleSecurity operations Assistant
Job ID37680
Practice Area – Job FamilyManagement
Vacancy End Date15/06/2021  (Midnight New York, USA)
Duty StationZalingei, Sudan
Education & Work ExperienceC-HS Graduate or Equivalent – 6 year(s) experience
LanguagesRequired: Arabic, English
Vacancy TypeService Contract (SC)
Posting TypeCommon System
Contract DurationOne Year


UNDSS is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDSS does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The Department of Safety and Security (UNDSS) is responsible for providing leadership, operational support and oversight of the United Nations security management system (UNSMS) globally.  As a global leader in security risk management principles, UNDSS enables the safe and effective delivery of United Nations programmes and activities in the most complex and challenging environments, while maximizing precious resources. To this end, the work of the Department is aligned under a clear mission, to enable United Nations system programme activities through trusted security leadership and solutions. 

This is a unique opportunity to join a diverse, dynamic, and exciting organization gaining unique and valuable experience where security provides great value. Besides the opportunity to gain new skills and further advance security expertise, this position offers a fulfilling environment that gives you satisfaction by contributing directly or indirectly to peace and security, human rights, and achievement of the Sustainable Development Goals. Simply, all humanity will be benefiting from your work. Together, we can make the world a better place.

For more information on the Department, and how we make an impact on the world in enabling the achievement of SDGs, visit:

UNDSS Sudan is supporting the UN Agencies and International Non-Governmental organizations (INGOs) and International Organisations (IOs) so as to enable them to conduct their operations in the safest way possible. To address the need to improve the safety and security of UN and INGOs/IOs personnel working in Darfur, UNDSS, Sudan is planning to recruit (2) Field Security Associates(FSAs) to assist in providing security support and services to UN and INGOs/IOs Personnel in Darfur to be based in El Daein and Zalingei.

Under the overall guidance and supervision of the Field Security Coordination Officer (FSCO), the Field Security Associates will assist in the implementation of security operations and all matters relating to the management of safety and security for UN personnel in the region of assignment.

The positions are locally administered by UNDP but financed by the United Nations Department of Safety and Security (UNDSS) from extra-budgetary funds. The duration of the positions is through 30 June 2022. The contracts may be extended subject to the availability of funds, satisfactory performance and a continuing need for the posts.

Duties and Responsibilities

Summary of key functions:

  • Assists FSCO in collecting, updating and communicating information regarding the security situation in the country/region of assignment.
  • Assists in maintaining the Security Plan, including updating staff lists.
  • Supports the FSCO with the assessment of Security Risk Management (SRM) Measures for the duty station.
  • Assists in reporting security incidents affecting UN and INGO/IOs personnel, offices and assets.
  • Organizes and delivers training courses on security awareness and preparedness.
  • Assists in ensuring Residential Security Measures (RSM) and Facility Safety and Security Survey- FSSS and security preparedness.
  • Provides general administrative assistance to the FSCO.
  • Performs any other duties as assigned.

1.  Assists the FSCO in collecting, updating and communicating information regarding the security situation in the country:

  • Liaises and coordinates, as appropriate, with the host government security organizations and/or personnel, including national and local provincial authorities, military, and police officers, as well as non-governmental organizations and other non-State actors in the area of operation.
  • Helps to assess the security situation at the duty station and ensures adequate gathering and verification of security information that may be required for a proper analysis of the situation by the FSCO.
  • Communicates information on security to the heads of United Nations agencies and provides host country security advice to UNDSS in the absence of the FSCO, as required.
  • Maintains regular contacts with Security Focal Points of UN agencies.
  • Provide technical assistance at ASMT/SMT meetings when required.

2.  Assists in maintaining the Security Plan, including updating staff lists:

  • Helps in the preparation and review of the UN Security Plan.
  • Supports actions during the implementation of the Security Plan, as required.

3.  Assists the FSCO in monitoring compliance of SRM Measures established for the duty station.

4.  Assists in reporting security incidents affecting UN and INGOs/IOs personnel, offices and assets, and assists in the preparation of security reports, such as the Security Incident Report, and other Security Assessments.

5.  Provides support in organizing and conducting training courses on security awareness and preparedness and providing security orientation to newly assigned staff members. Conducts security briefings, as required.

6.  Performs other security-related tasks assigned by the FSCO:

  • Provides support in conducting security evaluations and provides advice on Residential Security Measures of UN/ INGOs/ IOs personnel, as well as on latest trends and threats to staff safety and security.
  • Establishes and maintains warden system and keeps update of information related to UN offices and residences.
  • Administers a pass and ID system.
  • Maintains liaison with commercial companies used for UN security at offices and residences, in order to ensure the effective and efficient use of the guard force.

7.  Provides general administrative assistance to the FSCO:

  • Maintains routine and confidential correspondence files/documents.
  • Maintains a database on contact details in relation to host country security authorities.
  • Arranges appointments, receives visitors, places and screens telephone calls and answers queries with discretion, and takes minutes and/or notes at meetings.

8.    Performs other duties as assigned.

Impact of Results

The key results have an impact on the accurate and timely implementation of the overall UN security programme at the country level. Commitment to the ideals of the United Nations Charter and the Organization’s core values – Professionalism, Integrity and Respect for Diversity.



Knowledge in the field of security risk management, especially of the UNSMS. Ability to make a quick decision in the emergencies or when rapid response is required. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implement the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspect of work.

Planning and organizing:

Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.


Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Required Skills and Experience


Secondary education.  University Degree desirable, but it is not a requirement.


A minimum 6 years of experience in security, preferably in the military or police context or related field of work is required. Prior experience with the UN system or an international NGO is desirable.

Language Requirements:

Fluency in the English and Arabic is required.

Other Skills and Requirements:

  • Knowledge of HF and VHF radio operation.
  • Experience in diplomatic security and protection is considered as an asset.
  • Knowledge of host country safety codes.
  • Solid computers skills (MS Word, Excel, Access and PowerPoint).
  • Possession of a valid driver’s license.
  • Ability to travel.
  • Physically fit.

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