Data Entry Clerk – US Embassy


Job Description

Hiring Agency:American Embassy Khartoum
Announcement Number:Khartoum-2021-013
Position Title:Data Entry Clerk – Current Mission Employees Only
Open Period:03/30/2021 – 04/13/2021
Series/Grade:LE – 0805 5
Salary:USD $10,912
Work Schedule:Full-time 
work schedule:Full Time
Promotion Potential:LE-5

Duty Location(s):

IN Khartoum, SU

Telework Eligible:


For More Info: 


Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

For USEFM – FS is XX. Actual FS salary determined by Washington D.C.

Security Clearance Required:

Public Trust – Background Investigation

Appointment Type


Appointment Type Details:

Indefinite subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.


The work schedule for this position is:

  • Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (8 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:


Relocation Expenses Reimbursed:


Travel Required:

Not Required


Under the direct supervision of the Warehouse Supervisor, the incumbent serves as the primary data entry and administrative support member of the non-expendable supply and inventory team. The incumbent is responsible for updating all property accountability records for ICASS, State, and all other subscribing agencies. S/he utilizes the ILMS system for non-expendable property.  The incumbent ensures that all appropriate documentation is produced, approved, and stored, according to federal record schedules. S/he reviews requisitions for the issuance, pick-up, and loan of property to all embassy offices, all other USG agencies, and all ICASS Pool residential houses and enter data accurately into computer systems.

Qualifications and Evaluations


EXPERIENCE: a Minimum of one (1) year supply or data entry related experience and previous office work is required.

JOB KNOWLEDGE: Must have thorough knowledge of data entry and accounting procedures. Requires intermediate computer skills; data entry skills; and ability to use word processing and spreadsheet programs (Word and Excel).

Education Requirements:

Successful completion of secondary school is required.


English: Level III (Good Working knowledge) (This may be tested)

Arabic: Level III (Good Working knowledge) (This may be tested)


Must possess the ability to work with repetitious entry of data with a high degree of accuracy. Be able to concentrate on several factors of data at the same time and be able to pace the workflow in order to produce a high input of accurate data.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):   The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.


All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info


Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Sudan may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*
(3) FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Public Trust clearance. 

To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site U.S. Embassy, Sudan. or ERA Application Video Guide.

Required Documents:

Please provide the required documentation listed below with your application:

  • High School Diploma
  • Other Document (Experience certificates)
  • Other Document 2 (Experience certificates)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in U.S. Mission.

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